Talent Culture Coordinator

Job Purpose The Talent & Culture Coordinator supports the smooth and efficient functioning of the Talent & Culture department through effective coordination of administrative tasks colleague services and onboarding processes. This role plays a critical part in delivering a professional and caring colleague experience aligned with the luxury standards of Raffles & Fairmont Doha.

Key Responsibilities Colleague Services & Administration

Coordinate flight bookings accommodation arrangements and transportation for new hires repatriations and business travel in line with company policy.

Assist with the administration of medical insurance enrollments renewals and claims by liaising with insurance providers and ensuring accurate record-keeping.

Maintain up-to-date employee records including passport details visa copies and personal files (both digital and physical).

Process colleague requests such as NOCs employment certificates and bank letters in a timely and professional manner.

Support the renewal tracking and documentation of visas QIDs health cards and other government-related requirements in coordination with the PRO / HR Admin team.

Ensure all departmental documents forms and records are accurately maintained and archived.

Onboarding & Offboarding

Coordinate onboarding logistics including welcome emails uniform arrangements locker assignment medical checks QID processing and access cards.

Prepare colleague welcome kits and coordinate first-day schedules and hotel orientation sessions.

Assist with offboarding procedures such as exit checklists clearance forms and final documentation ensuring a smooth departure process.

General Support & Communication

Provide administrative support to the Talent & Culture team including managing appointments filing and correspondence.

Assist in preparing internal memos notices and announcements related to colleague matters.

Maintain departmental inventory (e.g. name tags ID cards stationary) and place orders as needed.

Qualifications & Requirements

Diploma or Degree in Human Resources Business Administration or a related field.

Prior experience in HR administration or colleague services preferably in a luxury hospitality environment.

Strong organizational skills and attention to detail with a high level of accuracy.

Excellent interpersonal and communication skills with a courteous and discreet manner.

Proficiency in Microsoft Office applications; experience with HR systems such as OASYS or SuccessFactors is an advantage.

Knowledge of visa processes insurance procedures and local labor law is a plus.

Fluent in English; additional languages are an asset.

Remote Work : No

Employment Type : Full-time

Key Skills : Illustration, Defence, HVAC, AJAX, Drafting, Customer Development

Experience : years

Vacancy : 1

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