Senior Procurement Officer

Overview

SR. PROCUREMENT OFFICER

JOB PURPOSE : To coordinate and execute various procurement, strategic sourcing & category management activities & processes pertaining to strategic sourcing and category management related tasks, tendering and contracts administration, supplier performance management and contract management according to the internal policies & procedures and in close coordination with internal and external stakeholders and under the supervision of Procurement management hierarchy.

Key Accountabilities

• Maintenance services and Turnaround tenders and contracts management.

Qualifications, Experience & Skills

Minimum Qualifications :

Bachelors degree in Engineering (for MRO and Chemical groups) or Business Administration for other related groups.

Minimum Experience :

10-15 years experience in related areas, preferably in Oil & Gas or Petrochemical industry with specialty in Maintenance services and Turnaround tenders and contracts management.

Hands-on operations and / or production experience in the same industry is desirable

Job-Specific Skills (Generic / Technical) :

Fluent in both written and spoken English.

Computer literate.

Responsibilities

Study and support to prepare demand analysis report by conducting analysis on various historical procurement data and future procurement annual plans, compute each category's baseline spend & the current sourcing process, and draft the TCO model in order to generate the baseline for fact-based strategic sourcing effort.

Develop supply analysis reports drafted by assessing & analyzing the global & local supply market, identifying potential suppliers based on specific criteria, and generate supplier portfolio in order to establish an open & competitive environment to source for each category.

Support in the preparation of category's sourcing strategy by analyzing the supply & demand analysis reports and assess the potential sourcing risks & savings to come up with improvement plans, to captures the full potential and aligned to departments objectives.

Manage the tendering process formalities from start to end including the preparation, administration, tender evaluation, contract drafting and negotiation, etc. in full compliance with Client internal policies and procedures.

Track and facilitate the execution of implementation plan activities to ensure the realization of the strategies & plans, and that cost savings are sustained or improved over time when there is a change from existing to new suppliers or when there is new ways of working with existing suppliers.

Facilitate and coordinate the supplier registration & pre-qualification activities between the end users and supplier, such as activities to shortlist suppliers based on established registration & prequalification criteria, and engaging with supplier community, in order to attract qualified suppliers and to ensure the proper administration of suppliers within the department & Client as a whole.

Analyse and assign supplier segmentation by reviewing against set criteria and support in maintaining the segmentation database so that appropriate efforts can be channeled to the respective suppliers based on their segmentation (e.g. strategic, preferred, transactional supplier).

Implement and track supplier performance management processes & activities by conducting the supplier performance evaluation, determining the course of action post the evaluation, and compiling supplier rating & recommendation in order to drive supplier improvements to support Client business operations.

Administer and facilitate the contracts management activities & processes pertaining to contract administration, compliance management, claim management and contract closure in order to ensure suppliers perform & deliver their items / services as per the contract and to safeguard Client interests and reputation.

Provide timely supply market insights, data & knowledge and internal / external analysis to business stakeholders as well as providing potential sequences from current & future impactful events in supporting engagement with business stakeholders to stay informed and assist in decision making.

Fully utilize the ERP systems and e-procurement platform in all activities relating to tendering and price enquiry, PO and contracts establishment and amendments, invoice monitoring, expediting and all other related works.

Maximize the implementation of SAP Ariba e-procurement platform in tendering and Price enquiry process whenever applicable.

Fully utilize reporting systems applied and apply data sharing and updating in shared space.

Provide inputs and implement departmental policies, systems and procedure so that all relevant procedural / legislative requirements, fulfilled while delivering a quality, cost-effective service.

Ensure compliance to all relevant quality, health, safety and environmental management procedures and controls within a defined area of activity to guarantee employee safety, compliance, delivery of high-quality products / service and a responsible environmental attitude.

Prepare departmental statements and reports timely and accurately to meet Client and department requirements, policies and standards.

Perform other related duties or assignments as directed.

Context, Work Environment & Decision-Making Authority

Key decisions having significant impact on the Strategic Sourcing & Category Management Department are referred to the Line manager for approval before implementation.

The job holder exercises financial and non-financial authority as per the level established by the Clientmanagement and stipulated in the TOFA.

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