Procurement Officer

BAE Systems Strategic Aerospace Services WLL | Full time Business Area Name Qatar Technical Institute Job Type Full time Province Ad Dawhah Country Qatar Postal Code Job Description

About the Qatar TechnicalInstitute

Located on Al Udeid Airbase inDoha, the Qatar Technical Institute provides internationally recognisedtraining programs to all three services that make up the Qatar Armed Forces.The QTI training pipeline consists of Foundation Training, General Engineeringand Speciality Type Training. Supporting Qatar vision 2030, this ensures QAFpersonnel are equipped with appropriate skills and knowledge for a career inthe Armed Forces.

About the Role Holder

The role holder will be a pro-activeindividual who demonstrate ownership of all activities within their directareas of responsibility.

The Procurement Officer isresponsible for all Technical Institute procurement activities anddeliverables. Working primarily from the Technical Institute site, theProcurement Officer must ensure the Technical Institute requirements are metensuring the relevant stakeholders are informed and up to date on allprocurement activities. Ultimately, the role will be responsible for drivingthe timely execution of onsite procurement requirements whilst working tosupport the Qatar Branch Office (QBO) Procurement Group Lead developingsourcing solutions and strategies that drive a value-added procurement service.

Additionally, theProcurement Officer must be proactive in engaging Technical Institutedepartment managers and team leads to better understand extant and emergingrequirements and provide solutions or alternatives when issues occur. Whilstresponsible to the Technical Institute, the Procurement Officer will providead-hoc support to the Qatar Branch Office Procurement Group Lead.

The role holder’s core duties will include :

• Development and implementation of atailored Technical Institute Procurement Plan, whilst ensuring adherence to BAESystems Procurement Function governance – propose to take this out as we arenow governed by the Qatar Branch Office Procurement Management Plan
• Remain proactive in communications withall stakeholders for the identification and on-going management of TechnicalInstitute requirements.
• Develop knowledge of local markets andsuppliers to better inform the ability to meet requirements.
• Carry out tenders to ensure the mostsuitable suppliers are utilised whilst implementing cost saving strategies toachieve project cost targets for high value items.
• Collaborate effectively with allrequirement owners to ensure appropriate suppliers are engaged and end-userrequirements fully understood and communicated.
• Regularly inform relevant stakeholderson lead times to manage end-user expectations.
• Engage the Technical Institute ProjectManagement Team to ensure mutual understanding and management of the on-shoreorder book, commitment and spend profiles
• Establish robust, trusted relationshipswith suppliers for current and potential future requirements, across the Qatarprogramme.
• Ensure the Qatar Branch OfficeProcurement Group Lead is provided with regular updates on supplier activitiesand lessons learned for application across the Qatar programme.
• Prepare and agree the appropriateProcurement artefacts are in place to facilitate successful contract executionwith any Qatari Suppliers (e.g. Decision Making Forums, Purchase Orders,Payment Plans, Certificates of Achievement, and Invoice Transaction).
• Work closely with relevant stakeholderswithin Qatar Branch Office to ensure all Supplier invoices are processed andpaid in timely manner e.g. Finance Manager.
• Manage all supplier visits to the QatarTechnical Institute, taking careful consideration of rules and regulations ofan active military airbase.
• Establish close working relationshipswith legal and export control functions to ensure all on-shore procurementactivities are legal and compliant.
• Be present with suppliers and vendors,at their location, to help mature requirement understanding (e.g. producing andcollecting samples for further discussions and subsequently providing feedback).

The Procurement Officerwill often be a supplier’s only point of contact with BAE System, as a result,the Procurement Officer is expected to act professionally at all times,demonstrating BAE Systems behaviours whilst representing the organisation.

Requirements

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