Executive Assistant

Sr. Manager Business Partner at EMCO QATAR

Company Description Established in 2002, EMCO QATAR is a Contracting and Maintenance Company specializing in Civil Engineering & Electromechanical Works. The company provides Comprehensive Maintenance services for various industries including Oil and Gas Plants, Steel and Aluminum Plants, Hotels, Banks, and more. EMCO also undertakes Turnkey Projects for Civil works such as Renovation, Refurbishment, and Repair works. Role Description

Provide direct administrative support to senior executives and management team. Maintain confidentiality and handle sensitive information with discretion. Assist with project coordination and ensure deadlines are met. Maintain organized digital and physical filing systems. Prepare executive reports and ensure timely reporting of all parties. Internal and external executive office coordination and communication. Participation in cross-functional projects or committees. Team communication enhancements or tools introduced. Manage complex calendars, schedule meetings, and coordinate appointments and travel arrangements. Prepare, proofread, and edit correspondence, reports, presentations, and other documents. Assist in preparation of letters and memos. Answer, screen, and direct phone calls and emails in a professional manner. Greet and assist visitors, ensuring a positive office experience. Draft meeting agendas, take and distribute minutes, and follow up on action items. Coordinate and schedule internal and external meetings, events, and video conferences. Track and manage correspondence, records, contracts, and reports. Qualifications

Diploma or equivalent required; Associate’s or Bachelor’s degree preferred. Knowledge and Skills

Strong written and verbal communication skills. (English is a must, Arabic is a plus); High level of professionalism and discretion. Excellent organizational and time-management skills. Ability to multitask, prioritize, and adapt to shifting deadlines. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with calendar tools, virtual meeting platforms, and file management systems.

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