Contracts Administrator

Overview mselect is looking to hire a Contracts Administrator for a oil and gas operator in Doha, Qatar. Candidates must have a minimum of 10 years of contract administration experience in the Oil & Gas industry with major international contractors or clients. Fluency in English is a must.

Key Responsibilities

Provide independent advice and recommendations to the immediate Supervisor and the Department Manager on contracting strategy, assessed risks, negotiations, financial and contractual matters related to Contracts, Agreements and Direct Orders; examples include warranty claims, liquidated damages, variation orders, and ensure compliance with contracting policies and procedures.

Interpret top management directives related to contract and service provision and establish internal governance processes to comply with directives; develop and implement tenders, planning, and scheduling to ensure critical path Tender and Award milestones are achieved.

Review and provide comments for Scope of Works, Scope of Requirements, Appendices, Bill of Quality and others related to Tender / Direct Orders; endorse submissions to Tender Committees.

Liaise with PMC, Legal, Finance and others during all stages of Tendering to ensure timely award of Contract; this includes Tender documentation review and coordination of technical and commercial evaluations.

Coordinate the commercial evaluation process for Contracts and Direct Orders of the VB Directorate; include review and endorsement of tender documents, commercial evaluation of bids, and communications to Contractors and 3rd parties related to legal / contractual matters.

Post Contract award, act as advisor to sponsoring Departments on contract administration matters such as change-orders, contractor claims, warranty claims, claims resolution, contract close-out, and approval of deliverables; review all official correspondence and advise on compliance with contractual obligations including performance indicators, HSE, quality and risk mitigation.

Coordinate with Legal to prepare and finalize Agreements for services provided by external Parties, advising Departments for initiation and issue of Direct Orders (Work Contracts / Service / Orders / Purchase Orders).

Produce monitoring reports, such as monthly Contracts and Tenders status, as required by Management.

Requirements

Bachelor’s degree in engineering, Business Administration or other relevant discipline, or Professional Associate Membership level of an internationally recognised institution or another relevant professional organisation.

Preferably a minimum of 10 years of contract administration experience in the Oil & Gas industry with major international contractors or clients.

Excellent computer literacy with high proficiency in MS Word, Excel, PowerPoint, Projects and Lotus Notes; good working knowledge of SAP.

Fluent in written and spoken English; excellent planning, analytical and problem-solving skills.

Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.

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