Administrative & Technical Coordinator

DUTIES & RESPONSIBILITIES A. GENERAL ADMINISTRATION COORDINATION & ACCOUNTING SUPPORT - Perform daily administrative tasks such as correspondence documentation filing daily logs and record keeping.

Manage incoming and outgoing documents, maintain master logs, archive retrieve documents and ensure proper updating of both hard and soft copies of records.

Maintain and organize job files, administrative records and project-related documentation.

Coordinate with other departments such as HR, Procurement, Accounts and Head Office.

Handle division-level petty cash maintaining accurate and accountable records.

Prepare sales invoices, manage purchase invoices, ensure timely processing and maintain proper filing systems.

Oversee office upkeep, manage the reception desk and handle internal communications and email correspondence.

Draft internal memos, business letters and inquiries as required.

B. TECHNICAL REPORTING & COORDINATION Provide technical‑administrative support to the Division Manager in monitoring and following up on project activities.

Assist technical staff in preparing maintenance / service reports, inspection checklists and completion certificates.

Coordinate with engineers, supervisors and technicians to collect technical data from sites for preparing reports and documents.

Draft project‑related communications such as letters, memos, emails, inquiries and quotations.

Prepare and follow up on material requisitions, delivery notes, completion reports, complaint forms and other basic technical documents.

Support tender and proposal submissions by assisting with documentation, market research, correspondence and formatting requirements.

Maintain logs of site activities, client complaints, preventive maintenance schedules and call‑out responses.

QUALIFICATIONS

Diploma or Bachelor’s Degree in Business Administration, Computer Science, Engineering or a related field.

At least 2-4 years experience in a similar administrative / technical coordination role, preferably within maintenance and / or contracting companies.

Basic understanding of MEP systems (Mechanical, Electrical, Plumbing) and project workflows.

Proficiency in MS Office (Excel, Word, Outlook); familiarity with AutoCAD, ERP systems and PowerPoint is a plus.

Key Skills

Fashion Retail

Advisory

DCS

Activex

Jboss

Architecture

Employment Type : Full‑time

Vacancy : 1

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