Assistant Finance Manager

Description

Position at The Hamilton International School LLC

Assistant Finance and Administration Manager

Job Description

Type : Permanent

Department : Non-Academic Administration

Line Manager : Finance and Admin Manager

Functional Reporting : Regional Finance Director

Job Purpose The Assistant Finance & Administration Managers role is to assist the Finance Manager with a range of administrative and financial tasks. These may involve assisting with billing invoices preparing budgets managing cash flow and requesting information from colleagues regarding purchase orders.

Key Duties and Areas of Responsibility

Assist the FAM in overseeing the financial operations of the school.

Prepare reports on the schools financial performance.

Develop and implement systems and controls to ensure accurate financial data processing.

Assist in the preparation of the annual budget and forecasting process.

Manage the day-to-day processing of the accounts payable, accounts receivable and treasury functions.

Compile audit requirements for the annual Transfer Pricing or GTA audits and attend to audit queries.

Approve purchase requests within the budgeted allocations.

Review balance sheet reconciliations for completeness.

Prepare the payroll in Pay lite monthly.

Ad hoc duties as required.

Review all supplier reconciliation monthly prior to payments.

Manage all Capex spend across the school and ensure accurate recording thereof.

Assisting with parent queries daily.

Act as a backup for the Senior Accountant and Accountant as and when required.

Managing debt collection and contacting debtors for overdue debt.

Other Objectives

Maintain and improve financial records.

Assist in the preparation of financial reports per ISP deadlines.

Contribute to the development of financial strategies.

Provide support to the FAM and the Senior Accountant and Accountant.

Liaise with internal and external stakeholders.

Ensure compliance with relevant regulations.

Position Requirements

Education : Bachelors Degree in Finance, Finance specific certification.

Experience : Minimum 4 years experience.

Language : English is mandatory, Arabic is an advantage.

Required Skills and Knowledge

Excellent communication and people skills at all levels.

Ability to coordinate and collate data.

Health and Safety Awareness.

Energetic and enthusiastic.

A dynamic positive approach to deliver the schools vision.

Self-motivation and ability to take initiatives.

Demonstrate an understanding of & commitment to our best practice model.

Good knowledge and information of school operations.

Skilled in the use of finance and accounting system.

Ability to establish and maintain effective working relationships with staff.

Presentation skills with the ability to present information in a concise and professional manner.

Organization skills : well organized and able to prioritize tasks and workload.

Customer service.

Critical thinking.

Ability to negotiate, persuade and motivate others.

Willing attitude to be a part of the school team.

Strong sense of professionalism.

Safeguarding and welfare of children.

A collaborative team-player with excellent interpersonal skills.

Behaviour management.

Demonstrated competency to use computer applications related to the role including word processing and spreadsheet applications.

Record keeping and report preparation methods.

Interpersonal skills including tact, courtesy and patience.

Customer focused.

Willingness to undertake appropriate Professional Development.

Empathetic listener and patient.

Integrity and confidentiality.

Internationally minded.

Emotional intelligence.

Intercultural awareness creative.

Flexible and a can-do attitude.

Compliance

Compliance with the schools Vision Mission and Policies.

Positive Professional Relationship with all staff members are maintained.

Contact with students is on a strictly professional basis with the physical and emotional safety of students being of paramount importance.

The hours of work as arranged with the principal are strictly followed.

This position entails working with information much of which is held in confidence. Under no circumstances is this confidentiality to be compromised.

Important Note ISP is committed to safeguarding and promoting the welfare of students and expects all staff to share this commitment. Successful applicants will have to provide Criminal Background Checks for any country you have permanently lived and or worked in over the last ten years.

The International Schools Partnership (ISP) is a growing group of committed colleagues in financially responsible schools around the world. All shortlisted candidates and post holders are subject to appropriate International Criminal and Child Protection Background Checks or equivalent covering the previous 10 years of employment history.

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