Assistant Director of Finance

Overview OVERVIEW / BASIC FUNCTION :

Responsible for directly managing the Accounting Department’s daily activities. Responsible for the preparation of an accurate financial statement each month. In addition, prepares Balance Sheet reconciliations monthly.

Responsibilities

Maintain complete knowledge of and comply with all departmental policies, service procedures and standards.

Ensure that standards are maintained at a superior level on a daily basis.

Supervises the month-end financial closing. Assigns and enforces deadlines for all stages of the closing process.

Prepare journal entries in accordance with required procedures.

Prepare Balance Sheet Reconciliations on a monthly basis; provide backup for each account.

Clear any reconciling items within the next month.

Hire, coach, counsel and motivate Accounting Staff.

Ensure general ledger accounts adhere to USALI and company policies.

Count General Cashier Safe no less than once a month; report results to Director of Finance.

Reviews and confirms the cost control calculations on monthly cost reporting as well as inventories.

Work with Purchasing Manager in regular market and price comparison reviews.

Ensure all taxes are filed and prepared accurately each month. (I.e., VAT, sales, occupancy, etc.) and keep abreast of all regulatory changes.

Prepare and participate with annual public accounting firm audit of books and records, owner audits and corporate office audits.

Prepare annual performance reviews of staff.

Cover responsibilities of Director of Finance in their absence.

Participate in required meetings.

Directly handle all / any taxing authority audits, defending any inaccuracies presented in an audit.

Perform any special projects required by Director of Finance.

Perform a self-audit on one Accounting position each month.

Request Change Orders from bank for General Cashier.

Fund Reserve for Replacement Bank Account based on HMA and reimburse operating account, if any, for Capital Expenditures.

Maintain end of month working papers in organized and easily accessible files.

Enforce regular vacations of accounting personnel.

Maintain a tax calendar noting due dates each year in a visible area of the office.

Balance each month intercompany accounts.

Assist in the preparation of budgets; help to maintain compliance to budget guidelines.

Work with the Division Heads in preparation of monthly forecasts and prepare comparisons for review of Director of Finance.

Prepare and review with the Director of Finance, various month end review documents (owners, corporate, internal P&L review etc.).

Maintain / update the various checklists book.

All other duties as required.

Accountability

Held accountable and committed whatever it takes to comply with the company’s OSHMS Policies, OSHMS Procedure, & Operational Works Instruction and any other relevant legislation applies within the organization.

Held accountable to take care of his own health and safety, other person in the workplace that may be affected by their acts or omission at work.

To report to his supervisor or respective Manager.

Qualifications

Experience : Minimum five years’ experience in hotel accounting.

Education : College degree in Accounting (preferably post-graduate degree or any professional qualification in Finance)

General Skills : Must be able to perform job functions with attention to detail, speed and accuracy; prioritize, organize and follow-up; be a clear thinker, remaining calm and resolving problems using good judgment; follow directions thoroughly; understand a guest’s service needs; work cohesively with co-workers as part of a team; work with minimal supervision; maintain confidentiality of guest information and pertinent hotel data. Knowledge of Uniform System of Accounting (USALI) is a must.

Technical Skills : Ability to input and access information into all hotel systems; ability to maintain concentration and think clearly; ability to prioritize, organize and follow-up; ability to promote positive relations with staff; ability to maintain confidentiality of Accounting information; ability to perform job functions with minimal supervision; ability to remain stationary at assigned post for extended periods of time; ability to focus on details and resolve numerical problems; ability to work cohesively with other departments and co-workers as part of a team; ability to perform multiple tasks at one time. Must possess in-depth knowledge of the basic hospitality software - SUN, Vision Excel, Opera, Micros as well as knowledge of the MS Office functionalities.

Language : Required to speak, read and write English, with fluency in other languages preferred.

Seniority level Mid-Senior level

Employment type Full-time

Job function Finance and Sales

Industries Hospitality

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