Executive Assistant

Purpose of the Role :

To provide high-level administrative and secretarial support to the Executive Director. The role demands professionalism, confidentiality, and exceptional interpersonal and organizational skills.

Key Responsibilities Include :

• Provide high-level administrative and secretarial support to the department Director
• Execute appropriate office etiquette in all interactions
• Handle confidential and critical matters with professionalism, discretion, and sound judgment
• Receive and manage incoming calls and visitors appropriately
• Manage all correspondence promptly and professionally
• Ensure all communication lines are operational and available as needed
• Maintain a professional and welcoming office environment
• Prepare official documents and communication materials
• Efficiently manage incoming and outgoing documents
• Requisition and monitor stationery and office supplies
• Schedule and manage appointments, ensuring all parties are informed of dates, times, and changes
• Serve as a focal point for queries and requests from the department and other units
• Maintain an organized filing system for all documents
• Prioritize tasks to ensure timely and successful completion
• Provide support for ongoing departmental projects

Minimum Requirements :