Contracts Coordinator

Overview

About the job : Contracts Coordinator

Major Responsibilities

• The incumbent will contribute to the organization by managing existing contracts, ensuring that money, services and goods are received on time.
• Coordinate with departments to receive contract requirements and specification for effective contract bidding.
• Provide assistance to Contract Specialist in selecting suppliers for floatation of RFIs and RFPs.
• Prepare proposals including scope of works, conditions of contracts and other supplementary parts of the proposal.
• Prepare tender contract conditions to define risks and accordingly price and / or quality.
• Prepare the Technical / Commercial evaluation reports with detailed preparation of comparative statement etc.
• Arrange meetings with End user department / section for the preparation of Tender documents, such as Scope of work / service as per the nature of work, technical schedules, Schedule of Prices, equipment list.
• Manage existing contracts, ensuring that money, services, and goods are received on time.
• Modify, update, and maintain contracts and associated documentation, processing and communicating changes.
• Participating in ordering, date control and collection of metrics.
• Track the progress of contracts with suppliers and service bidders.
• Acts as primary contact with potential bidders during the RFQ / RFP, selection, and negotiation process.
• Arrange the floating, evaluation & releasing of Service Orders.
• The incumbent will undertake any such appropriate duties or responsibilities as directed.
• Ensure high standards of confidentiality to safeguard any sensitive information.

Qualification

Experience & Knowledge Requirement

Skills Requirements

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