Contract Specialist

ABOUT THE ROLE :

To provide support to the Procurement Manager drafting, reviewing, negotiating, and managing contracts to ensure compliance with the Bank policies, legal requirements, and business goals. This role acts as a liaison between user departments, legal, finance and suppliers to facilitate smooth contract lifecycle and change / variation management and minimize contractual risks.

Contracts Management Activities :

• Support to manage end-to-end Contract lifecycle.
• Develop standard contract templates and terms and conditions.
• Develop standard terms and conditions for purchase orders.
• Prepare, review, and amend a wide range of contracts including but not limited to goods / services call-off, IT hardware / software supply, installation, maintenance and support, leasing services, insurance, consultancy services, service level agreements, non-disclosure agreements, etc.
• Ensure all contracts comply with company standards, applicable laws, and regulatory requirements.
• Collaborate with user, legal, finance and procurement sourcing team to gather contractual inputs and ensure alignment.
• Liaise with suppliers to obtain updated legal documents and contractual inputs.
• Support contract negotiations with suppliers, consultants, and service providers.
• Identify and mitigate potential legal and business risks during negotiations.
• Initiate contract approvals and sign-off as per the company delegation of authority / financial authority matrix.
• Distribute the signed original contracts to the Suppliers.
• Store the Original signed contract copies in safe custody.
• Distribute an electronic copy of the contacts to all internal stakeholders (user, finance, sourcing team, etc.).
• Maintain and manage a centralized contract repository (electronic and physical).
• Monitor and track key contract milestones such as renewal dates, obligations, and deliverables.
• Review the active contract list periodically and notify users on the contract expiry dates and ensure users are raising the contract renewal requests well before the expiry dates.
• Process and manage the contract variations, addendum, amendments, etc.

Minimum Qualifications :

Bachelor’s degree in law business, Finance, or similar discipline from a reputable university.

Minimum Experience :

Job-Specific Skills (Generic / Technical) :

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