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Document Controller & Secretary - Power Projects
Apt ResourcesQatar15 منذ أيام
الوصف الوظيفيProvide secretarial support to management and staff including scheduling meetings managing calendars and handling correspondence. Prepare and edit documents reports presentations and other materials as required. Prepare entry and Ministry of Interior passes for visitors to ensure authorized access. Make travel arrangements including organizing flight tickets and travel visas. Make new meetings and appointments correspond with external and internal parties for making arrangements prepare agenda for the meeting and prepare and disseminate minutes of meeting. Prepare daily agenda and updates for the Line Manager on upcoming meeting pending actions and matters that requires the Line Manager's attention. Develop and maintain a record filing and archiving system ensure all documents are well stored and preserved in a secure manner and locate and retrieve documents as required. Track invoices and process them in a timely manner. Bachelor's degree in Business Administration from a reputable university is required. 8 years of experience in similar roles in large companies of which at least 3 years are in positions of progressively increasing managerial responsibilities demonstrating a strong need for effective leadership skills. Demonstrated problem solving ability and analytical thinking skills. Good understanding of power / energy and water sectors emerging trends and technologies. Proficiency in English (must) and Arabic (plus). Demonstrated hands‑on operational and implementation experience. Ability to work with key stakeholders senior executives management team and external partners / advisors through collaboration & teamwork. Good communication and presentation skills. Good understanding of Qatar and GCC culture and working environment.
Description
Apt Resources is seeking a Document Controller & Secretary for our client a leading Energy sector company in Doha Qatar. This pivotal role involves managing the flow of project documentation supporting key project stakeholders and ensuring organized administrative operations in a fastpaced environment.
KEY ACCOUNTABILITIES :
Document Control
- Manage the document control process including the creation revision approval distribution and archiving of documents.
- Track transmittals from external parties record the references of the transmittals and keep a copy of the documents transmitted.
- Transmit transmittals to external parties record the references of the transmittals and keep a copy of the documents transmitted.
- Review and distribute documents received from external parties to the appropriate team members in the organization track progress and followup with the relevant individual to ensure a timely response within the set deadline.
- In a timely manner review and distribute documents to external parties prepare letter of correspondence and keep a record of the transmitted letters.
- Review and consolidate feedback from multiple team members while ensuring consistency absence of errors / duplication in the consolidated feedback.
- Track progress and pending actions and report the status to the Line Manager.
- Develop recordkeeping processes and continuously review and update the processes to enhance the efficiency and accuracy of document control systems.
Secretary
Requirements
Minimum Qualifications :
Minimum Experience :
Job Specific Skills (Generic / Technical) :
Benefits
Salary : QAR 12500 plus all other benefits
Key Skills
Information Management, Adobe Acrobat, Continuous Improvement, Records Management, Assembly Experience, User Acceptance Testing, Project Engineering, Sharepoint, Filing, Document Management Systems, Mentoring, Document Management
Employment Type : Contract
Experience : years
Vacancy : 1
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