Paralegal Officer (Qatari & Children of Qatari mother)

Paralegal Officer (Qatari & children of Qatari mother)

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Job Summary

Conducting and handling all tasks and roles related to criminal Paralegal Officer as detailed in the attached document (Litigation Manual) within the specified time frame.

Key Accountabilities

• Criminal Case Intake and Documentation — Receive newly initiated criminal files from business units and ensure timely legal action.
• Acknowledge receipt of post-dated cheques (PDCs) along with related documentation (e.g., Letter of Undertaking / Letter, Hand-over forms, QID / CR).
• Verify and review all documents and sign as the official custodian for the original cheques received along with the Hand over form.
• Document Review and System Update — Review criminal hand-over documentation and ensure it includes cheque advice, QID / CR, and original cheque; cross-check hand-over forms with updated data in the RCS (legal system) and approve cases for further action.
• Cheque Classification and Management — Categorize cheques by type (post-dated, returned) and ensure alignment with related cheque advice; prepare and maintain Excel sheets capturing key cheque information (amount, signatory, due date, cheque number); store original cheques in secure legal custody under designated folders.
• Cheque Processing — Monitor and ensure timely posting of cheques within a two-day window, if applicable; validate that returned cheque advice does not exceed 30-day validity based on customer default.
• Case File Preparation — Compile physical case files and ensure full updates in RCS, including scanned copies of all supporting documentation; upload relevant attachments in the RCS for internal recordkeeping.
• Police Complaint Submission — Draft and submit formal complaints to the Police Department, ensuring all required documentation is attached (including CB’s request for binding the defendant); follow up with authorities to obtain police case numbers and ensure updates in the RCS and complaint registers.
• Archiving and Legal Records — Archive all complaint documents, original cheques, and cheque advice in both legal custody report and digital e-store.
• Judicial and Public Prosecution Follow-Up — Monitor and follow up on case hearings daily, if applicable; provide weekly hearing schedules to relevant LO / LM and paralegal teams; attend court judgments and submit requests to collect the judgment order with writ of execution to proceed with enforcement.
• External Coordination — Liaise with the Police Department and Public Prosecution upon notification and attend hearings; coordinate with business units to provide court-required justifications; manage the cancellation process for closed criminal cases with the Public Prosecution after working hours; liaise with external law firms upon request.
• Cheque Collection and Suspense Account Monitoring — Receive payments from the Public Prosecution and ensure prompt deposit into the legal suspense account; notify LO / LM on the same day regarding recovery amounts; monitor and reconcile transfers from civil courts into the legal suspense account; notify the business of recoveries and ensure crediting to customer accounts.
• Legal System and Case Tracker Maintenance — Ensure daily updates to the legal system (RCS) and monitor criminal case developments using the marker checker process.
• Financial Reconciliation and Reporting — Maintain monthly reconciliation records for recovery amounts through civil and criminal proceedings; share reconciliation reports with the Head of Admin and CLO; prepare and submit a Monthly Criminal Case Report detailing case outcomes to the Paralegal Manager, Head of Admin, and CLO; prepare monthly reports for case cancellations (criminal and civil) and maintain organized records; generate monthly reports for all complaints scheduled for filing and share them with relevant stakeholders; produce monthly reports for legal suspense recovery payments and share with Head of Admin.
• Administrative Responsibilities — Handle administrative duties as requested by the Head of Admin and CLO; adhere to Legal DOA, SOP, and ensure not to breach legal bank policies.

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