Executive Assistant

We’re looking for a highly capable, trustworthy, and proactive Assistant to the CEO to act as an extension of the leadership team. You’ll be stepping into strategic tasks, managing cross-functional projects, and ensuring nothing falls through the cracks in the CEO’s world. If you’re highly organized, business-savvy, and comfortable taking initiative, this is your opportunity to work closely with top leadership and make a real impact.

Key Responsibilities

• Act as the CEO’s right hand, managing their schedule, inbox, priorities, and key communications.
• Attend internal and external meetings on behalf of the CEO; take notes, follow up on action items, and ensure deliverables are met.
• Manage cross-departmental projects, timelines, and team alignment on company goals.
• Handle high-level correspondence, internal memos, and confidential documents with discretion.
• Oversee the flow of studio operations, ensuring everything is on track and delivered without delay.
• Assist with sourcing materials or handling day-to-day errands as needed.
• Step into internal leadership support roles in the CEO’s absence.
• Serve as the main point of contact for customers : taking orders, processing payments, responding to messages, and addressing concerns professionally.
• Manage and update our Shopify store, keeping orders accurate and up to date.
• Record all incoming orders and coordinate them with the workshop for production.
• Communicate directly with tailors : manage schedules, track timelines, and ensure smooth workflow.
• Schedule the employer’s calendar : meetings, appointments, and studio-related tasks.
• Seek out industry connections and opportunities for pop-ups, exhibitions, and events.

Requirements

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