Document Controller - BILINGUAL

Responsibilities

Create spreadsheets and reports to organize the process of scholarship / sponsorship and to make information more accessible for the department’s team.

Implement the approved pathway to continuously follow and update the sponsored students’ files and information

Arrange for the meetings with different stakeholders and partners with proper minute taking.

Work with the Academic Affairs team to review, edit and maintain reports. Organize and maintain office files with an effective and accessible filing system of digital assets.

Ability to enter data collected from different research projects into relevant software's under the supervision of the head of department or the subject matters Expert.

Proof and review any official communications and documents with stakeholders or partners before submission.

Coordinate meetings, prepare reports and presentations, minutes of meeting and respond to emails as required.

Coordinate with relevant stakeholders to maintain effective communication, office equipment and supplies, editing documents, and keeping files.

Prioritize and schedule work effectively, anticipating problems and adjusting the allocation of resources and time accordingly.

Prepare monthly department's key achievements and milestones expectations, and workflows to ensure a smooth process in responding to any inquiries or reporting with an on-time delivery.

Liaise with different departments to ensure the completion of the scholarship / sponsorship requests, study extension or study leave requests.

The incumbent will undertake any such related duties or responsibilities as directed.

Ensure high standards of confidentiality to safeguard any sensitive information.

Skills

Bachelor's degree in computer science, business administration management or similar field

Minimum 3 years of experience in an administrative role preferably in health care field

Preferred ability to organize and preserve paper documents work closely with subject matter experts with effective communication with co workers and across departments.

Experience with MS Office and database applications.

Excellent written and verbal communication Good interpersonal skills

Knowledge and experience in working with budgets and creating spreadsheets.

Strong interpersonal skills and experience of dealing directly with a wide variety of stakeholders and partners.

Excellent time management and organizational skills.

Bilingual in Arabic and English language (preference as business communication shall include both the languages)

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