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Document Controller / Office Administrator
Document Controller / Office AdministratorAEA Designs • Doha, Ad-Dawhah, Qatar
Document Controller / Office Administrator

Document Controller / Office Administrator

AEA Designs • Doha, Ad-Dawhah, Qatar
2 days ago
Job description

Document Controller / Office Administrator

Education Level

Diploma or Bachelor’s Degree

Experience Level

3-5 years in Qatar, preferably in the interior design, architecture, or construction sector

Employment Type

Full-Time

Compensation

Based on Experience

About AEA Designs

At AEA Designs, we value hardworking individuals committed to personal and company growth. We seek proactive problem-solvers who embrace challenges and believe no task is impossible.

Job Description

AEA Designs is seeking a highly motivated, detail-oriented, and organized Document Controller / Office Administrator to oversee document control and perform a variety of administrative and clerical duties.

Key Responsibilities

Document Management & Administrative Support

  • Manage the flow of project documentation, including drawings, contracts, and correspondence, ensuring accurate tracking, filing, and version control.
  • Establish and maintain an efficient document control system for archiving, retrieval, and distribution of documents.
  • Input and track all incoming and outgoing documents using document control systems.
  • Review documents for accuracy, completeness, and compliance with company standards.
  • Generate reports and summaries for management and team decision-making.
  • Conduct regular audits of documentation systems to ensure accessibility and proper categorization.

General Office Management

  • Oversee daily office operations, including supply procurement, vendor coordination, and office maintenance to ensure a professional workspace.
  • Answer and direct phone calls, organize and schedule appointments, and maintain company records, including employee files, financial documents, and contracts.
  • Write and distribute emails, memos, and forms while updating and maintaining office policies and folders.

    • Communication and Coordination

  • Serve as the first point of contact for office inquiries and visitors.
  • Collaborate with internal teams and external stakeholders to ensure seamless communication and timely delivery of tasks.

    • HR Support

  • Assist with onboarding new employees, including document collection, office orientation, and maintaining attendance and leave records.

    • Meeting and Event Management

  • Organize and schedule meetings, record minutes, and distribute follow-ups.
  • Coordinate company events, workshops, and training sessions.

    • Key Skills and Attributes

  • Excellent organizational and time management skills.
  • Strong proficiency in document management systems and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • High attention to detail and accuracy.
  • Ability to handle sensitive and confidential information with discretion.
  • Proactive, multitasking, and able to perform well under pressure.
  • Excellent written and verbal communication skills in English (Arabic is a plus).
  • Team-oriented with a pleasant personality.

    • How to Apply

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    Document Controller • Doha, Ad-Dawhah, Qatar