Talent.com
Events Coordinator

Events Coordinator

Georgetown University in QatarQatar
1 day ago
Job description

Georgetown University in Qatar (GU-Q) is dedicated to fulfilling Georgetown University’s mission of promoting intellectual, ethical and spiritual understanding through serious and sustained discourse among people of different faiths, cultures, and beliefs. Embodying this spirit of the University, Georgetown’s Qatar campus undertakes education, research, and service in order to advance knowledge and provide students and the community with a holistic educational experience that produces global citizens committed to the service of humankind. We demonstrate the values of Georgetown University; seek to build upon the world‑class reputation of the Edmund A. Walsh School of Foreign Service; and work with our partner, Qatar Foundation, in its endeavors to achieve the Qatar National Vision 2030.

Requirements

To ensure the to the smooth functioning of GU-Q’s academic, cultural, and social engagements, the Events department is looking for an Events Coordinator. This role involves organizing and managing events, ensuring each one is planned and executed seamlessly from initial preparation to event completion.

Key Accountabilities

  • Serve as the primary contact for all GU-Q assigned events within designated shifts, managing all aspects of the event.
  • Ensure pre-event and on-the-day task execution for smooth event operations.
  • Collaborate and communicate effectively with diverse stakeholders (event owners, Building Operations, IT, pantry staff, Auxiliary Services, etc.), offering comprehensive logistical and administrative support for major events.

Key Activities

  • Engage with stakeholders before events to understand needs and requirements.
  • Respond to inquiries from event owners, vendors, guests, and participants regarding GU-Q events.
  • Determine the location of the venue and coordinate the logistical setup, including liaising with Building Operations for event locations, parking arrangements, security, handymen support, etc.
  • Coordinate with GU-Q Communications regarding media relations, invitations, and advertising.
  • Coordinate the timely invitation labelling to allow for mailing or delivery.
  • Coordinate with IT to ensure proper AV setup and services.
  • Coordinate with Auxiliary Services for pantry services, transportation, and extra cleaning.
  • Ensure the internal and external signage is in place.
  • Prepare risk assessment for scheduled events and present safety briefings to event attendees.
  • Supervise the overall catering function for events, including contracting the caterer, monitoring the set up, and ensuring food hygiene.
  • Oversee provision of photography and translation.
  • Ensure the stage and other venue setups are correctly arranged.
  • Ensure that events are posted to the appropriate GU-Q calendar.
  • Coordinate required supplies such as office and entertainment supplies, decorations.
  • Attend scheduled events within the shift to provide support, facilitate microphone distribution, and troubleshoot as required.
  • Manage registration and attendance at the event.
  • Coordinate the work of volunteers and student workers.
  • Prepare any relevant post-event documentation and take note of event successes and difficulties for future improvement.
  • Maintain inventory of events supplies, including Academic Regalia, decorations, etc.
  • Other similar duties, as assigned.
  • Requirements

  • High school diploma.
  • 3+ years of relevant work experience preferably at a higher education sector or non-profit institution.
  • Knowledge and understanding of special events management, and conference / event planning.
  • Proficiency in Arabic reading, writing, and speaking skills is advantageous.
  • Exceptional written and verbal communication skills, with the ability to convey complex ideas in a clear and concise manner.
  • Proven ability to manage multiple tasks and deadlines.
  • Proficiency with Microsoft Office Suite.
  • Capacity to adhere to shift or non-standard work hours.
  • Demonstrated willingness and flexibility.
  • Proactive approach with the capability to make well-informed decisions.
  • Need Assistance : EEO Statement

    GU is an . All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic

    Benefits : #J-18808-Ljbffr

    Create a job alert for this search

    Coordinator • Qatar

    Related jobs
    • Promoted
    • New!
    Event Coordinator Qatar

    Event Coordinator Qatar

    FeverUpQatar
    Since July 2019 Fever Originals has produced a series of classical music concerts in a candlelit setting which take place in the most intimate and undiscovered venues all over the world.Cities incl...Show moreLast updated: 22 hours ago
    • Promoted
    • New!
    Banquet Coordinator

    Banquet Coordinator

    AccorHotelQatar
    Preparation of BEO Banquet Event Order and responsible for ensuring they are issued and distributed in a timely fashion.Distribute Daily Events reports to ensure communication with all internal dep...Show moreLast updated: 22 hours ago
    • Promoted
    عاجلا Events coordinator للعمل بدولة قطر

    عاجلا Events coordinator للعمل بدولة قطر

    WADAEF.COMDoha, Ad-Dawhah, Qatar
    Depending on the size of the establishment, events coordinators may work independently or as part of a team.They often work irregular hours, and on weekends and public holidays.Good organizational ...Show moreLast updated: 30+ days ago
    • Promoted
    • New!
    Events Planning Specialist

    Events Planning Specialist

    Marriott Hotels ResortsDoha, Qatar
    Description POSITION SUMMARY Our jobs aren't just about setting up tables and chairs for our guests to use during a banquet or meeting. Instead we want to create an atmosphere that is memorable and ...Show moreLast updated: 16 hours ago
    • Promoted
    Sales and Events Planner

    Sales and Events Planner

    Sapphire Plaza Hotel DohaDoha, Qatar
    Al Anaqh Events Planning Company.Responsible for Sales and Booking all weddings and rental events.Ensure all bookings are carried out successfully from start to finish including booking, contracts,...Show moreLast updated: 30+ days ago
    • Promoted
    Events & Exhibitions Supervisior

    Events & Exhibitions Supervisior

    UBD (United Business Development)Doha, Ad-Dawhah, Qatar
    Get AI-powered advice on this job and more exclusive features.We are seeking a dynamic and experienced Events & ExhibitionsProject Supervisior to lead the end-to-end planning and execution of large...Show moreLast updated: 30+ days ago
    • Promoted
    • New!
    Events Manager

    Events Manager

    Ogilvy MENADoha, Ad-Dawhah, Qatar
    Ogilvy was founded in 1948 by David Ogilvy.David created a culture that deeply respects and cares about its people and clients. Our mission is to inspire people and brands to make an impact and we a...Show moreLast updated: less than 1 hour ago
    • Promoted
    Events Coordinator

    Events Coordinator

    Georgetown University in QatarDoha, Qatar
    Georgetown University in Qatar (GU-Q) is dedicated to fulfilling Georgetown University’s mission of promoting intellectual, ethical and spiritual understanding through serious and sustained discour...Show moreLast updated: 1 day ago
    • Promoted
    EVENT COORDINATOR

    EVENT COORDINATOR

    QatarlivingQatar
    EVENT COORDINATORCreated : August 11, 2025JOB CATEGORYSupport ServicesPOSITIONCoordinatorGENDERAnySALARY RANGEQAR 2,001 - QAR 5,000## Description!!IMMEDIATE HIRING!!EVENT COORDINATOR- Any Nationalit...Show moreLast updated: 7 days ago
    • Promoted
    Group and Events Manager

    Group and Events Manager

    EnnismoreDoha, Ad-Dawhah, Qatar
    We are far more than a worldwide leader.We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work br...Show moreLast updated: 30+ days ago
    • Promoted
    Group and Events Manager

    Group and Events Manager

    BANYAN TREEDoha, Ad-Dawhah, Qatar
    Coordination of all Guest requirements, including communication and completing verbally and in writing with the customer the details of an event up to handover to operations on the day of event exe...Show moreLast updated: 30+ days ago
    • Promoted
    Events Coordinator

    Events Coordinator

    HR SapphireDoha, Ad-Dawhah, Qatar
    A newly deluxe four-star hotel situated at the heart of Doha.Sapphire Plaza Hotel is a convenient and luxurious choice for business and family travelers. We're just a 20-minute drive from Doha New I...Show moreLast updated: 30+ days ago
    • Promoted
    EVENTS COORDINATOR

    EVENTS COORDINATOR

    Sapphire Plaza Hotel DohaQatar
    Sapphire Plaza Hotel is a newly established four-star hotel located in the heart of Doha.It offers a convenient and luxurious choice for both business and family travelers.Located just 20 minutes f...Show moreLast updated: 30+ days ago
    • Promoted
    EVENT COORDINATOR

    EVENT COORDINATOR

    Fornax GlobalDoha, Qatar
    Applicant Location In-country Hire Only.Description !!IMMEDIATE HIRING!!.EVENT COORDINATOR- Any Nationality.Previous experience as a Party Hosting and event planning is preferred.Skilled in party / ...Show moreLast updated: 30+ days ago
    • Promoted
    Events Coordinator

    Events Coordinator

    SnaphuntDoha, Ad-Dawhah, Qatar
    Strong opportunities to progress your career.As an Events Coordinator, you will be the key liaison between our clients and the internal team, ensuring smooth and successful event execution from con...Show moreLast updated: 30+ days ago
    • Promoted
    Events and Promotions Specialist

    Events and Promotions Specialist

    UNITED DEVELOPERSDoha, Qatar
    We are looking for an enthusiastic and detail-oriented Events and Promotions Specialist to join our Marketing team.The role is responsible for assisting the Marketing Manager in developing, supervi...Show moreLast updated: 30+ days ago
    • Promoted
    Sales and Events Planner

    Sales and Events Planner

    SnaphuntDoha, Ad-Dawhah, Qatar
    Work alongside & learn from best in class talent.Strong opportunities to progress your career.Responsible for Sales and Booking all weddings and rental events. Ensure all bookings are carried out su...Show moreLast updated: 30+ days ago
    • Promoted
    • New!
    Events Manager

    Events Manager

    OgilvyDoha, Ad-Dawhah, Qatar
    Ogilvy was founded in 1948 by David Ogilvy.David created a culture that deeply respects and cares about its people and clients. Our mission is to inspire people and brands to make an impact and we a...Show moreLast updated: 22 hours ago
    • Promoted
    • New!
    Group and Events Manager

    Group and Events Manager

    Banyan Tree Doha At La Cigale MushairebDoha, Ad-Dawhah, Qatar
    Why work for Accor? We are far more than a worldwide leader.We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, maki...Show moreLast updated: 22 hours ago
    • Promoted
    Manager, Live Events

    Manager, Live Events

    News CorporationWorkFromHome, Ad-Dawhah, Qatar
    The Project Manager for the Live Events at Dow Jones plays a crucial role in producing high-quality live events and experiences for the company. This role involves creative, logistical, and project ...Show moreLast updated: 30+ days ago