Document Controller / Office Administrator
AEA DesignsDoha, Ad-Dawhah, Qatarمنذ يوم 1
الوصف الوظيفيOversee daily office operations, including supply procurement, vendor coordination, and office maintenance to ensure a professional workspace. Answer and direct phone calls, organize and schedule appointments, and maintain company records, including employee files, financial documents, and contracts. Write and distribute emails, memos, and forms while updating and maintaining office policies and folders. Serve as the first point of contact for office inquiries and visitors. Collaborate with internal teams and external stakeholders to ensure seamless communication and timely delivery of tasks. Assist with onboarding new employees, including document collection, office orientation, and maintaining attendance and leave records. Organize and schedule meetings, record minutes, and distribute follow-ups. Coordinate company events, workshops, and training sessions. Excellent organizational and time management skills. Strong proficiency in document management systems and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). High attention to detail and accuracy. Ability to handle sensitive and confidential information with discretion. Proactive, multitasking, and able to perform well under pressure. Excellent written and verbal communication skills in English (Arabic is a plus). Team-oriented with a pleasant personality.
Document Controller / Office Administrator
Education Level
Diploma or Bachelor’s Degree
Experience Level
3-5 years in Qatar, preferably in the interior design, architecture, or construction sector
Employment Type
Full-Time
Compensation
Based on Experience
About AEA Designs
At AEA Designs, we value hardworking individuals committed to personal and company growth. We seek proactive problem-solvers who embrace challenges and believe no task is impossible.
Job Description
AEA Designs is seeking a highly motivated, detail-oriented, and organized Document Controller / Office Administrator to oversee document control and perform a variety of administrative and clerical duties.
Key Responsibilities
Document Management & Administrative Support
- Manage the flow of project documentation, including drawings, contracts, and correspondence, ensuring accurate tracking, filing, and version control.
- Establish and maintain an efficient document control system for archiving, retrieval, and distribution of documents.
- Input and track all incoming and outgoing documents using document control systems.
- Review documents for accuracy, completeness, and compliance with company standards.
- Generate reports and summaries for management and team decision-making.
- Conduct regular audits of documentation systems to ensure accessibility and proper categorization.
General Office Management
Communication and Coordination
HR Support
Meeting and Event Management
Key Skills and Attributes
How to Apply
Send your CV to .
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