Operations Manager for EPE

Operations Manager for EPE page is loaded Operations Manager for EPE Apply locations Qatar time type Full time posted on Posted 11 Days Ago job requisition id JR22514 Georgetown University in Qatar (GU-Q) is dedicated to fulfilling Georgetown University’s mission of promoting intellectual, ethical and spiritual understanding through serious and sustained discourse among people of different faiths, cultures, and beliefs. Embodying this spirit of the University, Georgetown’s Qatar campus undertakes education, research, and service in order to advance knowledge and provide students and the community with a holistic educational experience that produces global citizens committed to the service of humankind. We demonstrate the values of Georgetown University; seek to build upon the world-class reputation of the Edmund A. Walsh School of Foreign Service; and work with our partner, Qatar Foundation, in its endeavors to achieve the Qatar National Vision 2030. Requirements Georgetown University in Qatar (GU-Q) is seeking a highly organized individual to oversee the daily operations of its Executive and Professional Education (EPE) department. This role offers a unique opportunity to contribute to a dynamic, mission-driven academic environment, supporting the development and delivery of impactful executive programs. If you are an experienced administrator with a passion for education and operational excellence, we invite you to explore this opportunity to make a meaningful contribution to GU-Q's growing Executive Education portfolio. As this position is based in Doha, Qatar and offers no relocation assistance, GU-Q is looking for locally based candidates only. The position is full-time, one-year (renewable). Key Accountabilities Oversee the daily operations and administrative processes of Executive and Professional Education including program logistics, finance, budgeting, facilities management, information technology, and human resources in accordance with university policies and procedures. Support operational processes improvement to increase efficiency and effectiveness. In the absence of the Associate Dean for Executive Education, supervise operations and staff and represent EPE in internal meetings. Serve as the first point of contact for faculty, staff, students, and visitors over the phone, via e-mail, or in person. Key Activities Assist the Associate Dean for Executive Education with the update and tracking of goals and strategic initiatives for the department. Oversee the execution of departmental projects and cross-functional initiatives. Manage logistical arrangements for program participants and instructors. Identify opportunities for process improvements and implement best practices. Review technical and commercial proposals. Manage administrative tasks in EPE such as scheduling, synchronizing calendars, data entry, record keeping. Develop and communicate Standard Office Procedures (SOPs) for various administrative tasks. Assist the department and the Associate Dean for Executive Education in the preparation of a variety of documents, including reports, presentations, correspondence and documents as needed. Schedule and coordinate appointments and meetings for the department and the Associate Dean for Executive Education. Maintain effective data entry, record management and filing system for the department. Oversee the updating and maintenance of the EPE website. Maintain inventory of office equipment and supplies; order equipment / supplies as needed. Coordinate with Finance to manage documentation, invoicing, and track accounts receivable and payable, ensuring compliance with GU-Q policies and financial norms. Contribute to EPE budget and expense tracking and monitoring; facilitate necessary approvals. Act as liaison with GU-Q departments and external stakeholders to obtain and / or provide information on unit activities and projects. Support on EPE assigned project-based work when needed. Assist with the execution and troubleshooting for EPE programs as needed. Facilitate EPE meetings and take notes as needed. Maintain the physical appearance of the department, including requesting repairs from facilities and building operations as needed. Requirements Bachelor’s degree. 4+ years of relevant work experience in providing administrative and operational support to a department. Supervisory experience would be a plus. Proficiency in Arabic reading, writing, and speaking skills is preffered Excellent understanding in the following areas : modern office practices, procedures, and equipment; record management, retention norms, and best practices; Customer Relations Management. Proactive approach to tasks and taking initiative. Ability to act independently and exercise own judgement. Meticulous attention to detail and quality. Proven ability to manage multiple tasks and deadlines. Excellent critical and analytical thinking skills. Excellent English language writing skills, presentation, and organizational skills. Strong proficiency with Microsoft Office Suite, particularly with Excel. Financial acumen and knowledge of financial practices would be a plus. Current Georgetown Employees : If you currently work at Georgetown University, please exit this website and login to GMS ( gms.georgetown.edu ) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown. Submission Guidelines : Please note that in order to be considered an applicant for any position at Georgetown University in Qatar, you must submit a resume / CV for each position of interest. Documents are not kept on file for future positions. Need Assistance : Need some assistance with the application process? Contact us at . EEO Statement : GU is an

Equal Opportunity Employer

• . All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic

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About Us

Georgetown University in Qatar (GU-Q) is located on the Education City campus in Doha, Qatar and offers a variety of lifelong learning opportunities for the community. The four-year Bachelor of Science in Foreign Service (BSFS) degree program is delivered by the world renowned Edmund A. Walsh School of Foreign Service with a curriculum that is identical to that offered to students in Washington, D. C. Each year, GU-Q admits a class of approximately 100 students, primarily from the Middle East, South Asia and Southeast Asia. GU-Q is sponsored by Qatar Foundation and is one of six American universities located within Education City. All students have access to a superb range of recreational and housing facilities offered by Qatar Foundation and they take classes in classrooms equipped with state of the art technology. The campus currently boasts the presence of the largest public access library in Qatar. The compensation, benefits, terms of employment and professional development opportunities for GU-Q faculty and staff are highly competitive.

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