Document Controller / Office Administrator

Document Controller / Office Administrator

Education Level Diploma or Bachelor’s Degree

Experience Level 3-5 years in Qatar, preferably in the interior design, architecture, or construction sector

Employment Type Full-Time

Compensation Based on Experience

About AEA Designs At AEA Designs, we value hardworking individuals committed to personal and company growth. We seek proactive problem-solvers who embrace challenges and believe no task is impossible.

Job Description AEA Designs is seeking a highly motivated, detail-oriented, and organized

Document Controller / Office Administrator

to oversee document control and perform a variety of administrative and clerical duties.

Key Responsibilities Document Management & Administrative Support

Manage the flow of project documentation, including drawings, contracts, and correspondence, ensuring accurate tracking, filing, and version control.

Establish and maintain an efficient document control system for archiving, retrieval, and distribution of documents.

Input and track all incoming and outgoing documents using document control systems.

Review documents for accuracy, completeness, and compliance with company standards.

Generate reports and summaries for management and team decision-making.

Conduct regular audits of documentation systems to ensure accessibility and proper categorization.

General Office Management

Oversee daily office operations, including supply procurement, vendor coordination, and office maintenance to ensure a professional workspace.

Answer and direct phone calls, organize and schedule appointments, and maintain company records, including employee files, financial documents, and contracts.

Write and distribute emails, memos, and forms while updating and maintaining office policies and folders.

Communication and Coordination

Serve as the first point of contact for office inquiries and visitors.

Collaborate with internal teams and external stakeholders to ensure seamless communication and timely delivery of tasks.

HR Support

Assist with onboarding new employees, including document collection, office orientation, and maintaining attendance and leave records.

Meeting and Event Management

Organize and schedule meetings, record minutes, and distribute follow-ups.

Coordinate company events, workshops, and training sessions.

Key Skills and Attributes

Excellent organizational and time management skills.

Strong proficiency in document management systems and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

High attention to detail and accuracy.

Ability to handle sensitive and confidential information with discretion.

Proactive, multitasking, and able to perform well under pressure.

Excellent written and verbal communication skills in English (Arabic is a plus).

Team-oriented with a pleasant personality.

How to Apply Send your CV to

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