Finance Executive Assistant

Functional Responsibilities

Provide comprehensive administrative support to the Chief Financial Officer, including scheduling meetings, managing calendars and coordinating travel arrangements. Maintain and follow up on Finance’s to do list tracker. Manage MEEZA’s unfunded credit facility, ensuring that the facility being used is always tracked and reconciled to underlying data. Ensure all bank guarantees are prepared on time and accurately. Support the AR and revenue team on collections and Billing 360. Ensure all SO’s in Billing 360 have the appropriate supporting documentation and follow up as required. Prepare and edit correspondence, reports and presentations for internal and external stakeholders, ensuring accuracy, clarity and adherence to company standards. Act as a primary point of contact for internal and external inquiries, screening and directing phone calls and emails and providing timely and professional responses. Maintain confidential and sensitive information with the utmost discretion and professionalism, handling sensitive documents and communications in a secure manner. Assist in the preparation and coordination of board meetings, executive meetings and other finance meetings, including agenda development, document preparation and logistics. Conduct research and gather information to support decision-making and project planning, compiling data and preparing reports as needed. Collaborate with cross-functional teams and departments, facilitating communication and ensuring smooth coordination of activities and initiatives. Manage and prioritize multiple tasks and responsibilities, proactively identifying and addressing potential issues or conflicts to support efficient workflow and time management. Design, organize, and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease. Coordinate the receipt and compilation of information necessary for the production of regular activity and progress reports. Arrange for or personally perform the basic translation of incoming / outgoing correspondence into English / Arabic and vice versa. Oversee ICFOR management testing and ensure testing is completed on time. Review remediation log and follow up as required. Job Requirements

Experience 5+ years of experience as an Executive Assistant to a C-Level executive for a listed company. 2+ years working in a Finance Operations Team. Academic & Professional Qualifications Diploma / Bachelor\'s degree in Public Administration or equivalent preferred. Skills and Requirements High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, etc. Professional level verbal and written communications skills (English and Arabic preferred). Computer literate on all MS Office applications with high-speed typing abilities. Ability to remain organized and meet deadlines in a fast-paced, quickly changing environment.

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