Warehouse Supervisor Materials

Job Description

Job Purpose / Objective

The Warehouse Supervisor is responsible for overseeing all warehouse operations and transactions to meet operational, quality, and safety standards. This includes receiving, inspecting, storing, preserving, reporting, and issuing materials / assets. The role ensures efficient inventory management, continuous improvement of warehouse infrastructure, and the development of constructive working relationships to achieve high levels of end-user satisfaction.

Key Accountabilities

Strategy and Performance Management

Contribute to the development and execution of the Department’s short- to mid-term strategic plans, aligning with corporate goals.

Develop annual business plans for assigned areas to support financial and strategic objectives.

Monitor, control, and report key performance indicators, recommending corrective actions as needed.

Evaluate and prioritize initiatives to directly support organizational strategic objectives.

Stay updated on industry developments and trends to maintain competitive advantage.

People Management

Supervise assigned resources to ensure safe, efficient, and effective work in line with policies and annual plans.

Recommend training and development programs to enhance team capabilities.

Manage performance through mentoring, coaching, and constructive feedback.

Warehouse Transactions and Documentation

Develop and execute warehouse operational strategies to control costs, optimize inventory, and generate savings.

Review and approve warehouse transaction documents to ensure proper record-keeping.

Collect and submit warehouse statistics (e.g., variance, stock value, metrics).

Supervise warehouse activities and assign tasks to ensure balanced workloads.

Coordinate inspections, preservation, issuing plans, and material movements with end-users.

Approve timesheets, overtime, and invoices for services performed in the warehouse.

Ensure compliance with safety regulations, report incidents, and implement corrective actions.

Implement improved systems, processes, and stocking plans to reduce operational costs.

Manage external storage and local services contracts.

Coordinate gate passes, escorts, and movement of materials inside or outside facilities.

Inquiries and Communications

Facilitate the movement of loan materials from affiliates.

Liaise with contractors for SES and payment processes.

Collaborate with End-users, Production Planning, Procurement, and Finance for operational coordination.

Communicate with freight forwarders and security for urgent shipments and approvals.

Policies, Systems, Processes, and Procedures

Identify opportunities to improve departmental systems, policies, processes, and practices.

Support the development and enforcement of Section policies, procedures, and standard operating practices.

Ensure team compliance with all policies and procedures.

Quality, Health, Safety, Security, and Environment (QHSSE)

Ensure compliance with all relevant QHSSE procedures and regulatory requirements.

Promote proactive safety culture and role-model safe work practices to achieve zero incidents.

Reporting

Prepare timely and accurate reports to meet departmental requirements.

Report shortages, overages, and damages, ensuring accuracy and quality of records.

Qatarization

Contribute to the development of Qatari employees (applicable for expatriate staff).

Requirements

Qualifications & Experience

Education

Required : Bachelor’s degree in Business Administration or Engineering.

Preferred : Master’s degree in Business Administration or Engineering.

Experience

Required : 5–7 years of experience in the Oil & Gas industry, including at least 2 years at a specialist / professional level in materials warehouse operations.

Preferred : Experience in the petrochemical industry.

Skills & Competencies

SAP (S4-HANA and EWM preferred)

MS Office proficiency

Strong communication and conflict management skills

Effective time management and organizational skills

Languages

Required : English – proficient

Preferred : Arabic – working knowledge