Procurement Specialist

Sector :

Semi-Gov / Governmental

Industry : Financial Services

Job Summary The Specialist Procurement works closely with the procurement team on all the procurement processes and procedures, supporting the team in monitoring contracts and their progress by ensuring cost effective deals with vendors, and transparent procurement strategies in line with agreed procedures ensuring processes.

Key Accountabilities

Assists in the selection of appropriate suppliers and contractors, to promote good procurement practice sustainability, ethical purchasing standards and whole life costing and ensuring adherence to ISO 9001 : 2008 regarding

Participates in internal and external meetings and promote procurement best practice

Takes an active lead in the introduction, development and implementation of E-Business solutions within the organization

Reviews vendors and proposed projects ensuring they bring value for money.

Reports findings and progress and makes recommendations as and where required to support a change of policy

Carries out the duties relevant to the role in a manner which promotes equality of opportunity and shows due respect for all employees and users of the department’s services, in accordance with our Procurement Policy

Prepares Request for Quotation, enters quotes, makes purchase orders on Oracle or such other system in use from time to time

Manages and updates price agreements and approved vendors list ensuring that the latest information is captured and always up to date

Prepares the operating budgets, inventory management, and purchasing objectives for review of the Senior Specialist

Manages the petty cash and credit card purchases by monitoring and tracking of invoices

Organizes and minutes our Tender Committee meetings

Prepares monthly reports, Service Level Agreement reports, and other reports in a timely manner as required

Undertakes the tendering, evaluation, placement and monitoring of a portfolio of corporate contracts.

Participates in negotiation of contract terms on a range of central contracts and to monitor performance against these contracts

Prepares all internal and external contract approval documentation, and complete all activities required to expedite internal and external approvals

Develops and maintains a variety of logs, contract files and records pertaining to contract-related issues, prepares periodic and special reports as needed, and maintains all contracts

Qualifications, Experience and Skills Minimum Qualifications Bachelor’s degree in supply chain management, Logistics, Business Administration or other related discipline.

Minimum Experience Minimum 6 years of relevant experience in supply chain management, logistics or procurement.

Job Specific Skills

Familiar with tendering process, contracts etc.

Strong understanding of tendering services and requirements

Excellent negotiation skills

Strong relationship building skills with internal and external stakeholders

Proactive and ability to solve problems or issues promptly

Solid ability to deal with numbers

Good negotiation skills

Excellent communication and interpersonal skills

Influential and persuasion skills

Solid decision-making skills and critical thinking

Solid planning and organization skills, ability to multitasks and work on various projects at the same time

Ability to analyse data and represent facts, findings and ideas appropriately

Problem solving skills

Computer skills including ERP (e.g. Oracle, SAP, etc)

Very quality-focused, able to use quality management methods, tools and techniques to create and support an environment that meets the needs of the organization

Committed to continuous improvement, committed to actively pursuing ongoing efforts to improve performance and increase one’s ability to fulfil requirements

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