Facilities Maintenance & Contractor Safety SpecialistHamad Bin Khalifa University • Qatar
Facilities Maintenance & Contractor Safety Specialist
Hamad Bin Khalifa University • Qatar
30+ days ago
Job descriptionAccountability for annual operating budget / project budget / sales revenue : Contributory Magnitude of financial accountability : n / a staff supervised : 0 direct reports : 0 contractors / others : 0 Coordinate facility inspections and audits. Ensure compliance with local building codes, safety regulations, and best practices. Ensure energy efficiency and sustainability initiatives are integrated into facility maintenance operations. Develop and enforce contractor safety policies and procedures. Conduct pre-qualification assessments of contractors. Review and approve contractor work permits, method statements, and risk assessments. Ensure hazard identification and risk mitigation measures are in place. Conduct safety orientations and toolbox talks. Monitor contractor activities to ensure adherence to safety protocols and PPE usage. Maintain accurate records of issued PTWs. Suspend PTWs promptly when necessary. Perform site safety inspections and facility audits. Investigate incidents, near misses, and accidents. Enforce compliance with fire safety standards, emergency protocols, and hazardous material handling. Maintain and update Safety Data Sheets (SDS). Liaise with regulatory bodies and external auditors. Develop and deliver safety training programs. Promote a culture of safety awareness. Ensure knowledge of LOTO, confined space entry, electrical safety, and emergency response plans. Ensure proper functioning of fire suppression systems, alarms, emergency exits, and first-aid kits. Develop and oversee emergency response plans. Act as liaison between facility management, emergency responders, and regulatory authorities. Perform safety inspections, fire risk assessment, and other audits. Conduct thorough inspections of facilities, equipment, and work practices. Use checklists and tools for evaluations. Identify non-compliance issues and correct them. Prepare detailed inspection reports. Assist with external audits and regulatory inspections. Assist the line manager in implementing HSE strategies and monitoring. Ensure subcontractors conduct activities in accordance with HSE procedures. Perform additional duties and tasks as assigned. Maintain accurate records of maintenance logs, inspections, risk assessments, and incident reports. Prepare and present safety performance reports. Monitor and track contractor compliance metrics. Supervisor (line manager) Report on compliance status, risk assessments, and incidents. Provide updates on sustainability initiatives. Present audit and inspection findings. Report daily activities requiring approval / advice. Coordinate risk assessments, audits, and training sessions. Share best practices and regulatory updates. Collaborate on emergency response planning and drills. Ensure integration of safety measures in daily operations. Address environmental hazards and compliance issues. Coordinate inspections and maintenance activities. Submit required HSE compliance reports. Respond to inquiries and inspections. Collaborate during third-party inspections and evaluations. Implement external audit recommendations. Participate in industry forums, conferences, and networks. Bachelors degree in Facilities Management, Occupational Health & Safety, Engineering, or related field. Professional certifications preferred : CFM, CSP, CIH, NEBOSH IGC, CHST, PMP, or similar. Understanding of academic research environment and culture. Strong knowledge of preventive maintenance, safety audits, and emergency response. Minimum 35 years of experience in EHS role. Proven experience in risk assessments, audits, and compliance reporting. In-depth knowledge of OSHA, EPA, IOSH, NFPA, CDC, FEMA, DOT, and Qatar Environmental law. Excellent communication and training abilities. Ability to work independently and collaboratively. Proficiency with ISO management systems (ISO 14001, 45001, 9001). Proficiency in MS Office, Power Bi, and HSE applications.
Job Details
- Job Title : Facilities Maintenance & Contractor Safety Specialist
- Reports to : Research Safety Manager
- Job Family : HR will complete
- Job Function : HR will complete
Job Purpose
Responsible for ensuring the safe and efficient operation of facility maintenance activities.
Enforce contractor safety compliance in accordance with organizational policies, regulatory standards, and best practices.
Oversee maintenance operations, conduct safety inspections, manage contractor compliance, and coordinate preventive maintenance programs.
Minimize risks and maintain a safe working environment.
Job Dimensions
Key Result Areas
Facilities Maintenance Management
Contractor Safety Management
Safety Inspections & Compliance
Training & Awareness
Emergency Preparedness & Response
Inspections and Audits
Day-to-day Routine Activities
Documentation and Record-Keeping
Operating Environment, Framework & Boundaries
Work is typically performed in office and field settings.
Travel to university buildings or regulatory agencies may be required.
Availability to respond to emergencies outside of working hours is essential.
Extreme working conditions at times.
Exposure to hazardous animals, toxic plants, chemicals, or substances.
Safety gear / PPE required at times.
Physical inspections may involve standing, walking, bending, climbing, and lifting.
Work in confined spaces, heights, and varying temperatures.
Communications and Working Relationships
HSE Team
Facilities Management Personnel / Contractors
Regulatory Agencies / Community & Public Stakeholders
Minimum Knowledge, Skills & Experience
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Safety Specialist • Qatar
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