Document Controller & Secretary - Power Projects

Apt Resources is seeking a Document Controller & Secretary for our client, a leading Energy sector company in Doha, Qatar . This pivotal role involves managing the flow of project documentation, supporting key project stakeholders, and ensuring organized administrative operations in a fast-paced environment.

KEY ACCOUNTABILITIES :

Document Control

• Manage the document control process, including the creation, revision, approval, distribution, and archiving of documents.
• Track transmittals from external parties, record the references of the transmittals, and keep a copy of the documents transmitted.
• Transmit transmittals to external parties, record the references of the transmittals, and keep a copy of the documents transmitted.
• Review and distribute documents received from external parties to the appropriate team members in the organization, track progress and follow-up with the relevant individual to ensure a timely response within the set deadline.
• In a timely manner, review and distribute documents to external parties, prepare letter of correspondance, and keep a record of the transmitted letters.
• Review and consolidate feedback from multiple team members while ensuring consistency, absence of errors / duplication in the consolidated feedback.
• Track progress and pending actions, and report the status to the Line Manager
• Develop record-keeping processes, and continuously review and update the processes to enhance the efficiency and accuracy of document control systems.

Secretary

Requirements

Minimum Qualifications :

Minimum Experience :

Job-Specific Skills (Generic / Technical) :

Benefits

Salary : QAR 12,500, plus all other benefits