Executive Support Officer

Job Summary The Executive Support Officer provides dedicated, high-level administrative and coordination support to the President / GCEO’s office. Operating with utmost confidentiality, discretion, and professionalism, this role contributes to the smooth and efficient functioning of executive operations. Working as part of a trusted support team, the Executive Support Officer plays a key role in enabling the effectiveness of top leadership across the organization.

Job Responsibilities

Provide comprehensive and proactive calendar, travel, and communication support to senior leadership, managing competing priorities with exceptional judgment, efficiency, and discretion.

Draft, review, and edit high-level correspondence, reports, presentations, and briefing materials to ensure clarity, precision, and alignment with organizational priorities.

Coordinate and manage confidential and strategic meetings, including Board-level engagements, ensuring meticulous preparation, accuracy in documentation, and timely follow-up on action items.

Serve as a trusted liaison between senior leadership and key internal / external stakeholders, fostering effective communication, collaboration, and relationship-building across the organization.

Maintain strict confidentiality of sensitive corporate information, including strategy, personnel matters, and governance documents, while ensuring secure management of all executive materials.

Monitor deadlines, track initiatives, and oversee key decisions to ensure timely execution, follow-through, and alignment with leadership’s strategic priorities.

Support the seamless planning and execution of high-profile executive events, site visits, and official engagements, ensuring operational readiness and a high standard of presentation.

Ensure operational efficiency and responsiveness of the executive office, overseeing all aspects of administrative functions to ensure the smooth running of day-to-day activities.

Job Knowledge & Skills

Advanced proficiency in Microsoft Office Suite (especially Word, PowerPoint, Excel, and Outlook).

Strong written and verbal communication skills, including document drafting and editing.

Excellent organizational skills with the ability to manage multiple priorities under pressure.

High emotional intelligence, discretion, and professionalism when handling confidential or sensitive matters.

ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience Minimum 5 years working experience, 3 years relevant working experience, 2 years GCC experience is a plus

Competencies

Agility

Adminstrative Services L3

Asset Protection Best Practices L3

Data Administration L3

Document & Record Control L3

General Inventory Management L3

Leadership

Quality

Resilience

Education

Bachelor's Degree in Business Administration or Communication

Certificate in Administrative Studies or any related field

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