Administrative Assistant

Job Purpose The role holder is responsible for performing secretarial administrative and coordination duties for Otis Qatar. The role holder is responsible for directing incoming phone calls and emails to concerned individuals to support the continuity of business actions. The role holder shall carry out his duties in accordance with the stipulated business policies and procedures.

Core Responsibilities

Provides full secretarial and administrative assistance including organizing and managing the calendar making and arranging appointments sending out invitations and reminders preparing and monitoring departmental expenses.

Greets and receives all visitors in a pleasant and courteous manner informing the concerned colleague that their visitor has arrived.

Ensures that the switchboard is well managed and ensures effective maintenance of the reception area as well as meeting rooms.

Directs all incoming phone calls and emails and followsup when necessary.

Prepares travel arrangements in a timeefficient manner.

Followsup with external parties for meetings updates and documentation as directed.

Provides logistical support for meetings and travel arrangements.

Assists where necessary in the management of accurate document control including outgoing and incoming courier / faxes.

Maintains records and filing systems manages stationery and ensures efficient office operations.

Works independently to ensure closure and timely maintenance of responsibilities.

Ordering Office supplies fuel mobile packages.

Preparing internal memo and communications.

Minimum Qualifications

Associate degree in Business Administration / Management or equivalent

Minimum of 2 years of relevant experience in managing secretarial duties in a multinational organization

Fluent written and spoken English and Arabic essential.

About Otis Otis is the world’s leading elevator and escalator manufacturing, installation and service company. We move 2 billion people every day and maintain approximately 2.2 million customer units worldwide. Our industry’s largest Service portfolio. We are 69,000 people strong including engineers, digital technology experts, sales and functional specialists as well as factory and field technicians all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving high-performance company.

When you join Otis you become part of an innovative global industry leader with a resilient business model. You’ll belong to a diverse trusted and caring community where your contributions and the skills and capabilities you’ll gain working alongside the best and brightest keep us connected and on the cutting edge.

We provide opportunities, training and resources that build leadership and capabilities in Sales, Field Engineering and Major Projects. Our Employee Scholar Program is a notable point of pride through which Otis sponsors colleagues to pursue degrees or certification programs.

Today our focus more than ever is on people. As a global people-powered company we put people, passengers, customers and colleagues at the center of everything we do. We are guided by our values that we call our Three Absolutes prioritizing Safety, Ethics and Quality in all that we do. If you would like to learn more about environmental, social and governance (ESG) at Otis click here.

Equal Opportunity Statement Otis is An Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class. To request an accommodation in completing an employment application due to a special need or a disability please contact us at .

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