Project Coordinator

BAE Systems Strategic Aerospace Services WLL | Full time Business Area Name PRIMARY HEALTH CARE CORPORATION (PHCC) Job Type Full time Province Ad Dawhah Country Qatar Postal Code Job Description

The Project Coordinator will provide comprehensive administrative and coordination support to the Manager of Performance Evaluation, ensuring the effective and timely execution of departmental activities within a government healthcare environment. This role involves managing day-to-day operations, supporting performance evaluation processes, developing reports and metrics, and ensuring smooth communication within the department and across relevant healthcare stakeholders. Key Responsibilities :

Provide efficient administrative and office management support to the Manager of Performance Evaluation, ensuring tasks are completed effectively and within deadlines. Plan, schedule, and coordinate departmental administrative activities to ensure smooth daily operations and timely communication of key information. Address and resolve inquiries or issues promptly, manage administrative details, and monitor departmental activities. Participate in developing policies and procedures, overseeing their compliance and implementation. Assist in preparing analytical performance evaluation reports and other required reports timely. Support the development of performance evaluation satisfaction surveys and report on results. Develop and maintain departmental KPIs and metrics for dashboards, ensuring regular follow-up and data submission. Assist in preparing documents for accreditation or surveys, ensuring compliance with standards. Monitor and review reports for leadership meetings, tracking improvements and action plans. Assist in developing and implementing departmental operational plans, including action plans and progress reports. Assist in preparing the annual budget plan and monitor progress, ensuring adherence to budget constraints. Verify and correct ERP-generated reports, ensuring accuracy. Update departmental manuals to reflect current procedures. Monitor timelines to ensure timely completion of evaluation activities. Prepare memos, emails, reports, and other correspondence with clarity and professionalism. Coordinate meeting schedules, attend meetings, record minutes, and distribute them promptly. Maintain accurate documentation of processes, data, and reports. Collaborate with translators for Arabic-English correspondence as needed. Undertake any related duties as directed. Ensure confidentiality of sensitive information. Requirements

Qualification :

Bachelor's degree in Business Administration, Management, Computer Science, Healthcare, or related field. Experience & Knowledge : At least 5 years post-qualification experience, including 1 year with Oracle ERP PMS in healthcare. At least 1 year handling performance appraisal processes, including objective setting and evaluations. Skills : Strong command of English; Arabic is an advantage. Excellent presentation and facilitation skills. Experience in administrative coordination and performance evaluation. High analytical and critical thinking skills. Proficiency in Microsoft Office and Oracle. Strong communication, organizational, and analytical skills. Commitment to quality, compliance, and continuous improvement. Ability to prioritize and meet deadlines. Effective collaboration with diverse groups.

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