F&B Administrative Assistant

Join to apply for the F&B Administrative Assistant role at Four Seasons Hotels and Resorts .

About Four Seasons

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location

Indulge in a glamorous beachfront home at Four Seasons Resort and Residences at The Pearl-Qatar – offering a new Four Seasons experience in Doha. Whether for a short vacation or a long-term stay, enjoy residential comfort in our expansive apartments and residences, each with a full kitchen and breathtaking views of the city or sea. Connect to the lively social scene at our seven restaurants and bars, soon to showcase Joël Robuchon, and enrich your lifestyle at our Loulou Spa, the beach and pools. Intuitive Four Seasons service sets the new standard for luxury beachfront living in Doha.

About The Role

Food and Beverage Admin Assistant is responsible for providing secretarial, clerical and support for not only F&B Management but also general F&B operations. You are responsible for working in all areas of Food and Beverage as needed to deliver an excellent Guest and Member experience.

What You Will Do

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Attending weekly meetings and distributing the minutes, answering phones, compiling data and analysis.
• Providing administrative and clerical support to F&B division.
• Maintaining great organizational skills and attention to detail.
• Providing administrative support to ensure efficient operation in the office.
• Answering phone calls, scheduling meetings and assisting visitors and applicants.
• Carrying out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Completing operational requirements by scheduling and assigning administrative projects and expediting work results.
• Making travel arrangements for senior staff, including booking flights, cars, and hotel or restaurant reservations.
• Exhibiting polite and professional communication via phone, e-mail, and mail.
• Supporting the team by performing tasks related to organization and strong communication.
• Developing administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensuring operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.
• Providing information by answering questions and requests.
• Maintaining supplies inventory by checking stock, anticipating needs, and expediting orders for supplies.
• Contributing to team effort by accomplishing related results as needed.
• Communicating with guests and employees using a positive and clear speaking voice.
• Listening to understand requests, responding with appropriate actions, and providing accurate information.
• Complying with Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact.
• Working harmoniously and professionally with co-workers and supervisors.

What You Bring

What We Offer

Seniority level

Employment type

Job function

Please note that due to the large number of responses we receive, only candidates being considered for the above position will be contacted for an interview.

#J-18808-Ljbffr