Procurement Supervisor

Job Details

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Key Relationships

Internal : Procurement officers, store team, admin and technical team, Financial controllers

External : Contractors, suppliers.

Accountabilities

Ensure that procurement activities are completed promptly as per the required timelines and SOPs

Ensure fair treatment and opportunity to all vendors.

Maintain excellent vendor relationship and liaising to ensure an unblemished brand image for PPME.

Duties and Responsibilities

Assist procurement manager in developing and execution of procurement strategies.

Train and supervise the work of other staff members

Track and report key functional metrics to reduce expenses and improve effectiveness

Craft negotiation strategies and close deals with optimal terms

Partner with stakeholders to ensure clear requirements documentation

Forecast price and market trends to identify changes of balance in buyer-supplier power

Perform cost and scenario analysis, and benchmarking

Assess, manage and mitigate risks

Seek and partner with reliable vendors and suppliers

Determine quantity and timing of deliveries

Monitor and forecast upcoming levels of demand

Implement procurement strategies to maintain security of supply and optimum value for money.

Perform all procurement and contracting activities including pre-qualification, tender management, negotiation and

preparation of contracts.

Assist procurement manager in setting the policy and guidelines for delivering commercial and cost effective

procuring process for the business.

Develop key relationships with business stakeholders and strategic supply partners to improve business.

Implement change and develop new processes to better procure goods and services.

Negotiate contracts with suppliers to obtain best price and service.

Analyze market and delivery trends so as to develop procurement technologies and processes that support those

trends.

Conduct business review meetings with key stakeholders to assess risk, review future strategies, identify potential

cost down and improvement opportunities.

Provide periodic reporting for procurement manager on purchasing, controls and processes.

Develop supplier database and establish annual purchasing contracts for lower value, high value items.

Ensure principles of value for money, transparency, fairness, efficiency and accountability are evident in all AH’s

dealings.

Advise procurement manger regarding improvement to procurement process.

Any other duties / responsibilities as assigned from time to time based on business requirements.

Authorities

Obtaining quotes and samples on behalf of the company.

Negotiate with vendors to get the best deal and payment options in order to acquire management approval.

Skills

Familiarity with sourcing and vendor management

Interest in market dynamics along with business sense

A knack for negotiation and networking

Working experience of vendor management software

Ability to gather and analyze data and to work with figures

Solid judgment with ability to make good decisions

Leadership capabilities

Multilingual ability

Relationship management

Communication and interpersonal relations

Planning and organizing

Negotiating and networking

Very Good judgment and analytical ability

Accuracy and attention to detail

Problem-solving

Ability to Maintain Proper Inventory

Specialized Training / Knowledge Required

Generators, power and cooling solutions industry Knowledge is mandatory

CAD Knowledge is highly recommended

Contractors and Venders pre-qualification (recommended)

Language

Fluent English Speaking

Arabic (Preferably but not a constraint)

Qualifications

BS in Mechanical or Electrical Engineering is highly recommended.

Bachelor’s degree in Supply Chain Management, Business Administration, or a related field may also be considered.

Must have Qatar Driving License and willingness to drive

Experience

Minimum of 5 years of experience in procurement in Qatar, with at least 2 years in a supervisory role, preferably in

the power generation, cooling systems or related industries.

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