Manager - Procurement Excellence & Vendor Management

Job Description

Communication
Internal Communication:
• VP - Procurement and Contracting (VP)
• Procurement Teams (PT)
• VP/EVP/CEO/EVP (MLT)
Purpose:
• VP / MLT / PT
o As the role will drive the Procurement organization towards best practice and acts as a change agent this role will require extensive alignment & involvement of all business partners, in particular Top Management, IT and Procurement teams.
o Communication of new policies, guidelines and processes to all levels in the Procurement and to stakeholders
o Educate & train all Procurement employees on new tools, processes and systems
• VP
o Force digitalization of the purchase2pay process across Milaha in alignment with IT, Finance.
o Establish spend & performance management and report on progress, achievements and deviations
o Improve Purchasing performance in collaboration with VP Purchasing
o To coordinate the Self-Audit protocols.
• VP / MLT:
o Discuss demand and spend analytics by department/ business unit
o Project manage their assigned resources on initiatives targeting those activities listed in the 'Job Objective'
External Communication:
Milaha Vendors
Purpose:
• Inform Vendors about their performance and support non-performing vendors to increase performance and reliability. Communicate Milaha expectations & standards (quality, delivery, compliance, collaboration) to suppliers
Occupational Health & Safety and Environment
Accountability:
Accountable to their line manager and direct reports so far as is reasonably practical to ensure:
• a safe place or work;
• safe systems of work;
• safe plant & equipment;
• provision of information and training.
Responsibility:
Responsible for:
His/her personal safety and that of all personnel under his/her authority, including others who may be affected by the company's activities. In particular to:
• Conduct risk assessments on activities within their department ensuring that the methods and safe systems of work are safe and implemented;
• Ensure all employees and contractors under their control are competent to undertake their duties;
• Ensure all accidents, incidents and near misses are reported and investigated;
• Promote good behaviours and set a personal example with regard to occupational health and safety matters.
Authority:
Managers/Supervisors have the authority to stop work when health and safety is unsafe or being compromised.

Responsibilities

Key Roles & Responsibilities
• Drive (digital) process excellence initiatives across the company and lead efforts to enhance capabilities and skills while building a best-in-class Procurement organization supported by state-of-the-art tools & methods
• Set the foundation for effective operations and provide a direction to all other roles in Procurement (incl. Category Managers) by implementing guidelines / practices/ tools/ processes/ KPI to ensure the function and the VP meets its commitments to the organization
• Jointly lead the Milaha Procurement Transformation with the VP to improve value contribution and operational efficiency supported by robust business tools and processes
• Champion the change and develop communication, training and recognition strategy to support the transformation
• Improve Purchasing governance model, standardize processes and tools to drive organizational capabilities and effectiveness
• Drive the Milaha Procurement strategy development process on behalf and under the supervision of the VP and lead future review cycles
• Establish, in alignment with VP, key performance indicators; KPI for the function, developing a regular cadence for updates to the business and operational leadership teams
• Support with VP in the annual goal setting and budgeting process in partnership with finance; drive the reporting process including reports and executive reviews
• Establish and run a yearly Procurement excellence council that drives effectiveness across the end-to-end process
• Ensure continuous alignment of the overall program with the strategic business objectives. Make recommendations for adjustments to enhance performance
• Establish the technology roadmap to support overall efficiency gains by enhancing /further developing current IT systems and adding new tools
• Establish and drive the training agenda for the function
• Support the category management teams with robust Spend Analytics and enhance Market Intelligence to drive a robust pipeline of opportunities
• Lead all Milaha Vendor Management activities to foster supplier integration
• Support VP on Tender Committee related matters
• Manage the quarterly spend analyses activities to improve transparency on the current expenditures and to support purchasing groups identify opportunities for improvement
• Work closely with purchasing groups to ensure analytical support requirements are met on individual categories, and to identify issues/gaps to be addressed
• Provide recommendations on new subordinate hires and ensure the availability of all resources required to perform assigned tasks and activities
• Supervise subordinate staff, assign work activities, monitor performance and review results
• Act as a coach to subordinates, identify their training and career development, recommend training courses and follow-up on their personnel records such as timesheets, discipline, vacations, leaves and absenteeism
• Perform other job-related duties as assigned.

Qualifications

Education & Professional Qualification:
Bachelor degree in Engineering, Business Administration, Finance or Economics, or related technical discipline
Professional Experience:
10 years experience within the procurement arena in key positions with responsibilities such as Performance Reporting & Management, and Systems optimization
5 years in experience in leadership role
Geographic Experience:
Not required
Computer Skills:
Microsoft Suite including Visio & Project
Language Skills:
Fluency in English
Market/Industry/Functional Knowledge:
In-depth Procurement, MRP, Master data understanding with respect to ERPs E-Solutions