Receiving Supervisor - QHR

The Associate Experience:

The hiring hotel believes that exceptional work deserves exceptional care. They are offering a thoughtfully designed associate experience that supports your wellbeing, growth and life beyond work. This includes:

- A competitive salary and benefits package

- High-quality associate accommodation in prime locations in the heart of Lusail and the Pearl

- A birthday day off (because your milestones matter!)

- Personalized development plans and continuous learning opportunities to support your career journey

These benefits reflect our commitment to creating an environment where you thrive – professionally and personally – while building a meaningful career with them.

Your Role:

• Verify and ensure all deliveries are supported with Good Receiving Notes (GRN), purchase orders and other order documentation required.
• Receive, inspect, and accurately record all incoming goods and supplies, verifying their quality and quantity against purchase orders or delivery notes.
• Organize and maintain an efficient and systematic storage system for easy retrieval and stock rotation, following the FIFO method.
• Maintain a copy of all orders and receiving documentation, showing the scheduled delivery dates and GRN number on file.
• Ensure that all invoices and delivery orders of goods received are properly stamped and recorded in the Daily Receiving Summary.
• Daily Receiving Summary contains all the invoices posted on the day.
• All invoices received are signed by their respective HODs prior to submission to Accounts.
• To ensure where goods are received without adequate documentation, it is noted in the Birch Street / Check SCM and then treated like a delivery note. Both digitally and in paper form
• Ensure that all rejected goods, containers, empty bottles and cases leaving the hotel are properly documented and accounted for.
• To prepare Credit Memo records for returned items.
• To ensure that items in the loading bay are kept secure and in accordance with health and safety regulations.
• To ensure storage areas are arranged and continuously maintained in a safe, clean and secure condition.
• To ensure that all goods are put away correctly and neatly and that all areas are cleaned according to the cleaning schedule.
• Organize and maintain an efficient and systematic storage system for easy retrieval and stock rotation, following the FIFO method.
• Perform periodic stock audits to reconcile physical stock levels with system records.
• Analyze inventory trends and usage patterns to optimize stock levels and minimize carrying costs.
• To undertake monthly stock takes of the inventory storerooms and other areas as directed.
• To issue items to departments as per the approved requisitions.
• To ensure items are replenished as per the PAR stocks on regular basis.
• To Assist the F&B Controller in the monthly Food and Beverage inventory not limited to beverage store but outlets as well.
• Identify and report any damaged or defective items and coordinate with relevant teams for replacements or returns.
• To undertake cross-training in other areas of accounts to enable career development and to cover during emergencies, sickness and vacations.
• To attend all training courses as and when required.
• To collect signatures from departments representatives upon giving out received items.
• To have complete knowledge and command over all the products in storage.