District Admin & PRO

JOB DESCRIPTION

The District Admin & PRO is a key role responsible for managing government relations, immigration processes, and administrative operations for associates and the company in Qatar. You will act as the primary liaison with Qatari authorities (MOI, Labor, Immigration, Environment, Customs, Ports) and ensure compliance with local regulations. Additionally, you will provide high-level administrative support to district leadership and coordinate regional requirements, including occasional UAE-related documentation (JAFZA/Mainland).

What’s in It for You

• Opportunity to tackle meaningful challenges supporting clean water, safe food, and healthy environments.

• Career growth in a global organization passionate about development and inclusion.

• Competitive benefits and a collaborative work culture that values diverse perspectives.

Key Responsibilities

Government Relations & Immigration

• Manage and process residency permits, work visas, renewals, cancellations, and dependents’ visas.

• Act as liaison with MOI, Labor Department, Immigration, Ministry of Environment, and other authorities.

• Handle Business Visas for visitors, especially critical positions.

• Process employee site passes for Mesaieed and Ras Laffan Industrial Areas.

• Maintain accurate records of Residency IDs, Passports, and all government-related documentation.

• Advise management on legal requirements and regulatory changes.

• Register HS Codes for new/existing products; coordinate with customs and port authorities for shipments and documentation.

• Ensure timely issuance and renewal of business/trade licenses and related corporate filings.

Administrative Operations

• Provide executive-level support: calendar management, meeting coordination, travel arrangements (including visa processing), and expense tracking.

• Prepare reports, presentations, and dashboards for leadership.

• Support HR processes: onboarding, promotions, transfers, terminations, and asset handovers.

• Manage office systems, supplies, and vendor coordination.

• Maintain SharePoint sites and shared drives for document control and team collaboration.

Compliance & Records Management

• Maintain audit-ready documentation for immigration, licensing, and insurance.

• Track expiries and deadlines; implement alerts for renewals and inspections.

• Ensure confidentiality and compliance with local laws and company policies.

Minimum Qualifications

• Diploma or higher (Bachelor’s preferred).

• 3–5 years experience in PRO/GRO or Office Administration roles.

• Proven experience with Qatari immigration and labor laws; strong knowledge of government procedures.

• Fluent in English and Arabic (written and spoken).

• Proficiency in Microsoft Office, email systems, and document management tools.

• Valid QID with NOC and Qatar driving license.

Preferred Qualifications

• Customer-service focused with strong interpersonal skills.

• Excellent time management and ability to meet critical deadlines.

• Strong attention to detail and problem-solving skills.

• Ability to work independently and in a team environment.

• Immediate availability preferred.

Our Commitment to a Culture of Inclusion & Belonging
Ecolab is committed to fair and equal treatment of associates and applicants and furthering the principles of Equal Opportunity to Employment. We will recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance in all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement. Ecolab will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin,citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, or disability.