Document Controller Specialist

Title : Document Controller Specialist Location : Qatar
Duration : 12+ Months

1. Document Controller Specialist

Reporting to: Head of department

General Description:

We are seeking a meticulous and detail-oriented Document Controller to join our

Division. The ideal candidate will be responsible for managing, organizing, and

ensuring the integrity of all quality-related documents. This role involves coordinating

the accessibility, retrievability, and security of documents in compliance with

organizational standards and regulatory requirements. The Document Controller will

play a crucial role in supporting the Quality Division's objectives by maintaining

accurate records and facilitating effective information management .

Skills and Competences:

Excellent organizational and time management skills, with the ability to manage

multiple tasks simultaneously .

Strong attention to detail and a high level of accuracy .

Excellent written and verbal communication skills .

Ability to work independently and as part of a team .

Ability to maintain confidentiality and handle sensitive information.

Key Roles and Responsibilities:

Implement and manage document control processes and systems for the Quality

Division, ensuring compliance with ISO standards and other regulatory requirements .

Maintain and organize quality management system documentation, including policies,

manuals, SOPs, work instructions, forms, and quality records .

Ensure that all documents are up to date, properly named, and stored in accordance

with the company's document lifecycle procedures .

Issue the correct codes for new documents.

Coordinate the review and revision of documents, facilitating communication between

departments to ensure timely updates and approvals .

Store and archive documents accurately in their designated folder in the document

repository.

Distribute and control the issuance of documents and revisions to relevant

stakeholders, ensuring that current versions are accessible and previous versions are

archived .

Support in audits and inspections by providing necessary documentation and audit-

related materials .

Train staff on document control procedures and the use of document management

databases .

Monitor compliance of document control procedures and identify opportunities for

improvement .

Collaborate with IT department to ensure document management systems meet the

needs of the Division and are maintained appropriately .

Handle confidential information with integrity and discretion .

Experience, Professional Qualifications & Criteria

Experience:

Experience in business administration, Information Management, Quality

Assurance, or equivalent .

Professional Memberships and Certifications

Proven experience as a Document Controller, preferably within a Division

Strong understanding of document control principles, practices, and standards,

including ISO 9001 .

Proficient in the use of document management software and MS Office Suite.

Language Requirements:

Arabic and English