Associate Executive – Service Admin

Job Summary:

We are seeking a detail-oriented Associate Executive – Service Admin to support the Service Department in coordinating daily operations within the oil & gas sector. The role involves handling service documentation, SAP data entry, scheduling support, and coordination with internal teams to ensure smooth and efficient service delivery.

Key Responsibilities:

• Maintain and update service records (work orders, job cards, attendance, time sheets)
• Perform SAP data entry (PM/MM modules) for service orders, materials, and job confirmations
• Coordinate daily schedules of technicians and field teams
• Liaise with warehouse and procurement for tools, materials, and spare parts
• Maintain proper documentation of service reports, delivery notes, and completion certificates
• Assist in client communication for service updates and documentation follow-ups
• Prepare service performance and utilization reports

QHSE Responsibilities:

• Comply with all QHSE policies and procedures
• Participate in safety trainings and meetings
• Report unsafe conditions and follow safety guidelines
• Ensure proper use of PPE and safety equipment

Qualifications:

• Diploma or Bachelor’s Degree in Business Administration, Industrial Management, or related field

Experience:

• 1–3 years of experience in service administration, operations, or maintenance support
• Preferably from oil & gas / engineering industry

Skills & Competencies:

• Basic knowledge of SAP (PM/MM modules)
• Proficiency in MS Office
• Strong coordination and organizational skills
• Good communication and documentation skills
• Ability to manage multiple tasks and prioritize work