Senior Administrative Assistant

Hiring for Senior Administrative Assistant in Qatar

Project Duration: 6 month

JOB SUMMARY

The Senior Administrative Assistant coordinates collaborates manages and executes administrative support activities for the department director. She/he serves as a primary point of contact within the department and redirects to required persons within the department; provides administrative support in the areas of electronic records management and office systems and administration.

ROLE ACCOUNTABILITIES

• Maintains official calendar and files electronic records or official paperwork for the Director with utmost confidentiality and integrity
• Works autonomously in overseeing administering managing and prioritizing the day-to-day administrative activities including receiving visiting guests to the office of the Director
• Gains a general working knowledge of all departments within the organization in order to handle inquiries or redirect them to the appropriate department
• Assists with performing basic background research and analysis on specific issues as required producing documents briefing papers reports and presentations
• Drafts and/or prepares a full range of materials such as emails memorandums reports presentations and correspondence which may be highly confidential in nature
• Maintains contacts with appropriate external agencies to facilitate the exchange of information
• Management of calendars and scheduling of appointments as required
• Organizes meetings and facilities and ensures the provision of related documents and other meeting materials
• Records transcribes and distributes minutes of meetings and creates/distributes agendas
• Organizes travel arrangements and itineraries for staff and visiting guests

Key Skills
Quicken,Time Management,Microsoft Office,Microsoft Outlook,Microsoft Word,Office Experience,Microsoft Powerpoint,Microsoft Excel,Sharepoint,Administrative Experience,Microsoft Outlook Calendar,Word Processing
Employment Type : Full Time
Experience: years
Vacancy: 1