R109 PERSONAL ASSISTANT

PERSONAL ASSISTANT

Job Responsibilities (but not limited to)

• Arrange and coordinate the meetings for Facilities Management Manager and the

Department.

• Schedule appointments and coordinate arrangements for meetings and conferences.

• Monitor and coordinate the Department's Training requirement seminars and annual

leave.

• Prepare the Department's reports for the weekly management meeting.

• Generate KPI's reports for 3 sections in all locations within the Department in weekly

basis.

• Prepare the official documents in Arabic and English such as letter for Traffic

Department letter for Ooredoo and any other related documents.

• Prepare petty cash and create SAP requisitions for the Department's office supplies and

any other related request.

• Send email communication regarding routine Pest Control in QAPCO facilities Fire

Alarm Preventive Maintenance in Amwal Tower implementation of Department MOCs

approved procedures and any other related issues.

• Maintain records of Department's office files in accordance with internal procedures.

• Facilitate the signatories of Department's documents.

• Capable of prioritizing tasks multi-tasking and time-management.

• Speak and write proficiently in Arabic and English.

Basic qualification & experience:

• Required (Qualification): High School I Higher National Diploma.

• Preferred (Qualification' I Discipline): Bachelor's Degree in Administration I Office

Management.

• Required up to 3 years of experience in Secretarial /Administrative field. Preferably in

Oil & Gas Industry.

• Other Job Specific Requirements and/or Vocational Accreditations.

Key Skills
Senior Care,Time Management,Google Docs,Hoyer Lift,QuickBooks,Infection Control Training,Caregiving,Office Experience,Personal Assistant Experience,Home Care,Alzheimers Care,Administrative Experience
Employment Type : Full Time
Experience: years
Vacancy: 1