Admin Assistant

mselect is looking to hire an Admin Assistant for a national oil and gas operator in Doha, Qatar. Candidates must have 5 years of project document control experience preferably within the Oil and Gas industry. Fluency in English is a must.

Key Responsibilities

Assist Senior Document Controllers, Project Document Controllers (PDC), and Senior Admin Assistants (DOC) with project document control tasks

Help PDCs perform quality checks on deliverables from contractors and distribute them as per the approved Document Distribution Matrix (DDM)

Assist PDCs in developing a consolidated DDM from the approved Deliverable Register (EDR/MDR)

Generate weekly reports, including Look Ahead, Internal, External, Overdue, Outstanding, and other Exceptional Reports as required by PDCs

Assist in generating External Transmittals, coordinate with Senior Project Engineers (SPE) for signatures, and scan and segregate documents for issuance

Maintain hard copies of Contractor's Transmittals and External Transmittals as per the approved filing system in line with QMS requirements

Support PDCs during Project Dossier Reviews, archiving, and disposal of completed project documents and transmittals

Assist the Supervisor in development programs

Manage and coordinate with vendors and suppliers to ensure smooth operations

Ensure timely delivery of PO items and materials while resolving bottlenecks in logistic processes

Ensure quality and correct deliveries while preventing and resolving non-compliance issues

Establish strong communication with logistics stakeholders and coordinate with FF and courier partners for uninterrupted expediting activities

Achieve KPIs, monitor top vendor deliveries, and handle shutdowns and critical requirements

Liaise with governmental bodies for logistics-related matters

Prepare reports and expedite POs

Requirements

Higher Secondary level of general education supplemented with training in computers

Minimum of 5 years of project document control experience preferably in an Oil and Gas industry

Training in records management and automated systems is an advantage

Adequate written and verbal skills in English

*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.

BH-MS0943

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