Archive Specialist

Overview

The Archive Specialist is responsible for establishing and maintaining comprehensive document management systems across all Lusail Museum departments. This role develops and implements protocols for organizing, preserving, and providing access to architectural documentation, exhibition design materials, research outputs, curatorial content, and other critical information assets. Working across departments, the specialist ensures efficient information flow between museum teams, architectural partners, and external stakeholders by refining standardized filing structures, naming conventions, and retrieval systems. The role incorporates innovative digital tools, including AI applications, to enhance searchability, analysis, and accessibility of information while supporting the development of the museum's Digital Library. The Archive Specialist plays a crucial role in navigating complex information environments and creating unified approaches to document management that maintain institutional memory and operational efficiency.

Information Architecture Management

• Develop, maintain, and refine document management frameworks in SharePoint and other platforms across all museum departments
• Enhance and adapt existing filing structures, metadata schemas, and naming conventions to improve document retrieval and version control
• Establish and manage permissions architecture to ensure appropriate access levels for different user groups and sensitive content
• Implement and monitor document retention, archiving, and disposal protocols
• Research and integrate AI tools to enhance document categorization, search capabilities, and information analysis

Project Documentation Coordination

Cross-Departmental Information Support

Digital Systems & Standards Implementation

Communication

Qualifications / Requirements

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