Contract Specialist

Position Brief The Contracts Specialist is responsible for the ongoing management of Non-Framework tenders including all phases of procurement and contract administration to assist Sections to deliver the requirements of both Department.

Functional Responsibilities

Provide professional advice, expertise and practical assistance to clients in all tendering / contractual matters during the tendering and procurement stage.

Review of pre-tender documentation including all required pre-approvals, tender plan form, BOQ, SOW and draft tender volumes, ensure that all embedded information are in line with client regulations and procedures.

Review the content of tender circulars and tender clarifications and ensure that tender clarifications are issued in a timely manner and captures the clarifications with adequate clarity.

Review technical and financial evaluation reports and provide advice and recommendations.

Prepare draft contract documents by incorporating the effect of all tender circulars negotiations, clarifications and qualifications accepted by the client.

Check anomalies / discrepancies, if any, in the tender document and ensure consistency throughout various sections of the tender document. Identify the most suitable pricing mechanism for a given scope of work, i.e. lump sum, re-measured, cost-plus, escalation factor, exchange fluctuations etc. taking into account the intended contract duration.

Ensure tender documents meet the clientstandards, and risk assessment and risk mitigation measures are adequately identified, addressed and managed in accordance with the clientHSE Risk Management Guidelines.

Ensure that Tender Circular are processed and issued in a timely manner.

Ensure security of pricing information and confidentiality of commercial evaluation.

Develop internal processes and solution using MS Access, Excel and other clientprogramming software.

Review the draft contract documents and provide comments and recommendation to the clientContract Department.

Provide practical assistance for effective negotiation including preparation of management briefs during financial negotiations of bidders with the clienttender committees.

Ensure that bid evaluations are conducted in a fair and ethical manner and are consistent with the terms and conditions of tenders, client Policies and Guidelines and the evaluation criteria apply equitably to all received bids.

Issue and Monitor the Variations requested by the clientprojects.

Coordinate the Variations with internal involved departments and sections.

Ensure completing the Variation application as per department KPIs and follow the client changes in internal processes and workflow.

Coordinate with Contractor to keep required contractual documents updated during the project period.

Raise any issues that require consideration to the Contracts Advisor / Expert for advice on actions / recommendations.

Perform other duties / tasks as required

Qualifications

Minimum Bachelors Degree in Engineering or Quantity Surveying and equivalent

Education qualification obtained from North America, West Europe, Australia

Holder of Chartered Membership in relevant discipline (e.g. Engineering) would be an advantage

Holder of current / valid Qatar Driving License would be an advantage

Experience

Minimum of 10 years of experience preferably in water / wastewater industry.

Experience of working within a multi-cultural environment preferably in the Middle East

Knowledge and experience in contract management

Broad experience in construction sector with demonstrated experience in Contract Management Experience in projects involving Government Departments and Outsourced contractors / consultants.

Proficient in Tender Documents compilation, preparation of Bills of Quality, interim claim evaluation and final account is compulsory

Computer knowledge related to quantity surveying field, MS office etc.

Ability to influence and engage stakeholders and staff at all levels within the Organisation

Excellent communication and presentation skills

Ability to communicate verbally and in writing in English is mandatory.

Ability to communicate verbally and in writing in Arabic is preferred

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