HR Administrator

This is a remote position.

Job Summary You will be responsible for overseeing and optimizing HR operations and administrative processes across the employee lifecycle.

Your role will include managing employee records, payroll coordination, and handling purchase orders, invoices, and vendor payments.

You will collaborate closely with Finance, Procurement, and other departments to ensure smooth operations, compliance, and timely service delivery.

Reporting Structure This job reports to Manager – HR Operations and Administration Job Objectives Ensure efficient and compliant HR operational processes across all functions.

Maintain accurate and up-to-date HR records, databases, and reports.

Manage end-to-end processing of purchase orders (POs) , vendor payments , and related documentation.

Coordinate with Finance and Procurement to streamline processes and ensure accuracy.

Support employee engagement, onboarding, and separation activities while ensuring adherence to company policies and SLAs.

Job Responsibilities HR Operations & Employee Relations Manage employee requests related to HR operations and ensure resolution within SLAs.

Maintain and update employee records, HR trackers, and master data.

Administer and monitor new hire probation and employee separation processes.

Ensure compliance with company policies and local labor laws.

Prepare and issue HR-related correspondence such as employment verification, promotion, and disciplinary letters.

Manage and track attendance, leave, and benefits accurately.

Support the coordination of employee engagement events and internal HR initiatives.

Payroll, Purchase Orders & Vendor Management Process end-to-end purchase orders (POs) and vendor payments in coordination with the Finance team.

Verify and reconcile invoices to ensure accuracy and timely submission.

Follow up with vendors for documentation and payment confirmations.

Support payroll processing, including adjustments, bonuses, and deductions.

Maintain provision sheets for employee benefits and entitlements.

Compliance, Reporting & Documentation Ensure data accuracy, confidentiality, and compliance with data protection regulations.

Coordinate with the Government Relations Officer for renewal of company and employee documents (QID, CR, CC, etc.).

Prepare and maintain periodical and ad-hoc reports related to HR operations and SLAs.

Participate in continuous improvement initiatives to enhance HR operational efficiency.

Job Requirements Educational Qualification Bachelor’s degree in Human Resources , Business Administration , or a related field.

Previous Work Experience 5–6 years of experience in HR Operations and Administration.

Proven experience handling purchase orders (POs) , vendor payments , and payroll coordination .

Skills and Abilities Excellent command of English (written and spoken).

Strong proficiency in Excel.

Well-organized, detail-oriented, and proactive in problem-solving.

High level of ownership, confidentiality, and integrity.

Ability to work independently in a remote environment.

About iHorizons iHorizons is a regional technology consulting firm committed to delivering end-to-end digital transformation solutions to enterprise clients.

Headquartered in Qatar , we are a 30-year-old company driven by talent, innovation, and excellence , with a team of 250+ technology experts .

Our core expertise includes enterprise solutions , software development , cloud infrastructure , AI and machine learning , system integration , and digital consulting .

We measure our success by the meaningful improvements we deliver to our clients, our people, and our communities.

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