Personal Assistant

Overview

Job Purpose : 1-3 years of relevant experience Education : Diploma in Business Administration, or any Required related field Skills

Excellent verbal and written communication skills. Proficient with Microsoft Office Suite or related software. Knowledge of using HRIS (e.g., Success Factors). Excellent time management skills with a proven ability to meet deadlines. Ability to act with integrity, professionalism, and confidentiality. Key Responsibilities

Prepare documents, forms, applications etc. based on requests received by Departments. Read and analyse incoming e-mails, faxes, memos, Invoices, submissions, and reports to determine their significance and plan their distribution and action. Produce a variety of correspondence, reports and presentations using the appropriate software for word processing, graphics, and spreadsheets. Screen telephone calls, letters, and / or visitors, answer routine questions, and provide information, when possible. Route or answer routine correspondence not requiring Superintendent's attention. Request stationery and office supplies inventory and distribution for the Section. Prepare reports on attendance, leaves and work schedules. Collect all required documents from the Department employees to apply for gate pass issuance. Manage all manual approvals as requested and arrange plant visit for our Stakeholders. Ensure compliance with regulatory requirements and relevant quality, health, safety, security and environmental procedures and controls across the Section to guarantee employee safety and delivery of high-quality products / services.

#J-18808-Ljbffr