Receptionist (Female Preferred)

About the job Receptionist

Job Description : Receptionist

Responsibilities :

Greeting Visitors : Welcome guests, clients, and employees as they arrive at the office or reception area with a friendly and professional attitude.

Answering Phone Calls : Manage incoming calls and route them to the appropriate department or individual. Take messages accurately and ensure they are delivered promptly.

Scheduling Appointments : Coordinate and schedule appointments, meetings, and conference rooms for staff and clients using digital calendars or scheduling software.

Administrative Support : Assist with administrative tasks such as data entry, filing, scanning and document preparation as needed to support various departments.

Handling Mail and Deliveries : Receive, sort, and distribute incoming mail, packages, and deliveries. Prepare outgoing mail and packages for pickup or shipment.

Maintaining Reception Area : Keep the reception area clean, organized, and well‑presented at all times. Ensure office supplies are stocked and equipment is in working order.

Providing Information : Respond to inquiries from clients, visitors and employees by providing accurate information or directing them to the appropriate resource.

Security and Access Control : Monitor access to the premises, issue visitor badges and ensure compliance with security protocols and procedures.

Maintaining Records : Maintain visitor logs, appointment schedules and other relevant records accurately and confidentially.

Customer Service : Provide exceptional customer service by addressing concerns, resolving issues and ensuring a positive experience for all visitors and callers.

Requirements :

• High school diploma or equivalent; additional certification in office management or related field is a plus.
• Proven experience as a receptionist or in a similar role.
• Excellent communication skills, both verbal and written.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Ability to remain calm under pressure and handle difficult situations professionally.
• Friendly and welcoming demeanor with a customer‑oriented approach.
• Attention to detail and accuracy in record‑keeping.
• Knowledge of office equipment such as printers, scanners and photocopiers.
• Ability to work independently as well as part of a team.
• Transferable visa and ready NOC required.
• A visa can be issued to the right candidate.
• Candidate must be available to join immediately.
• Candidate must be present in Doha, Qatar for a face‑to‑face interview.
• Friendly and collaborative work environment.

If you meet the above qualifications and are looking for an exciting opportunity to showcase your skills as a receptionist, we encourage you to apply and become part of a professional organization.

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