Administrative Assistant (Qatarization)

Overview

University of Doha for Science and Technology (UDST) is the first national applied University in the State of Qatar, offering applied Bachelors and Master’s degrees in addition to certificates and diplomas in various fields. UDST has over 50 programs in the fields of Engineering Technology and Industrial Trades, Business Management, Computing and Information Technology, Health Sciences, Continuing and Professional Education and more.

With more than 600 staff and over 7,000 students, UDST is the destination for top-notch applied and experiential learning. The University is recognized for its student-centered learning and state-of-the-art facilities. Our faculty are committed to delivering pedagogically-sound learning experiences with incorporation of innovative technological interventions, to further enhance students’ skills and help develop talented graduates that can effectively contribute to a knowledge-based economy and make Qatar’s National Vision 2030 a reality.

Responsibilities

This position requires a proactive and organized individual who can provide administrative and office support to the overall team to facilitate day-to-day operations smoothly and efficiently. The successful candidate will understand and adhere to the Values, Mission and Vision of UDST and provide administrative and secretarial support.

The successful candidate will serve as a primary point of direct administrative contact and liaison with other offices, individuals, external institutions and agencies on a range of issues; utilize knowledge and understanding of underlying operational issues to assist in administrative problem solving.

The successful candidate will provide support for associated activities that includes managing the schedule / calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors and dealing with administrative problems / inquiries as appropriate.

The incumbent will organize and facilitate meetings, conferences, and special events as requested; schedule and coordinate date and time, venue, attendance, agenda and facilities, take minutes / notes and provide administrative support along with follow-up on matters arising from meetings.

The successful candidate will establish and maintain files / records; gather, enter, and / or update data to maintain records, files and database, as appropriate in addition to being responsible for the administration, security, confidentiality, and retention of office files.

The successful candidate will create, compose, and edit technical and / or administrative correspondence and documentation; prepare a variety of technical, statistical, financial and narrative report, letter, memo, and other written correspondence and screen / evaluate incoming and outgoing correspondence and prepare response as appropriate.

The incumbent will serve as front desk receptionist / admin assistant during meal breaks, rest periods, and at other times when needed.

The successful candidate will assist in the coordination, control, and completion of special projects; prepare presentations, assist other administrative assistants and perform assigned tasks specific to the respective Business Unit.

The successful candidate will serve as an integral component in staff, faculty and student activities as directed by the line manager.

The incumbent will enhance professional growth and development through participation in educational programs, current literature, in-service meetings and workshops.

Qualifications

Education and Certifications :

Diploma is required in Administration Management or related field is required.

Experience :

Minimum 3 Years Of Experience In Administrative Support Preferred.

Language :

Fluency in written and spoken English language required.

Fluency in written and spoken Arabic language required.

Other Required Skills :

Highly organized and detail-oriented individual with analytical thinking and problem-solving skills. An expert in written / verbal correspondence along with excellent time management preferred. Adaptable, maintaining confidentiality and service excellence should be the strong attributes.

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