Document Control Manager

Job Summary

The Document Control Manager is responsible in overseeing the organization, management, and distribution of documents within a Company or project, ensuring accuracy, compliance, and accessibility of information for effective decision-making and project execution.

Job Responsibilities 1

Establish and maintain document control procedures and systems to ensure efficient document management and retrieval.

Oversee the creation, review, approval, distribution, and archiving of documents in accordance with Company policies and industry standards.

Monitor document lifecycle processes, including version control, change management, and document status tracking.

Coordinate with project teams, departments, and external stakeholders to facilitate document exchange, collaboration, and information sharing.

Conduct regular audits and quality checks to ensure document accuracy, completeness, and compliance with regulatory requirements.

Provide training and support to staff on document control procedures, software tools, and best practices.

Manage document control software systems, databases, and repositories to facilitate document storage, retrieval, and access control.

Respond to document-related inquiries, requests, and issues promptly and professionally.

Generate reports and metrics on document control activities, performance, and compliance for management review.

Continuously assess and improve document control processes, systems, and workflows to enhance efficiency, accuracy, and productivity.

Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies

Job Responsibilities 2

Additional Responsibilities 3

Job Knowledge & Skills

Knowledge in ISO documentation standards

Knowledge in use of spreadsheets, database, word processing and selected job specific software.

In-depth knowledge of records management principles and procedures including record keeping and filing

principles and practice

Expert knowledge / understanding of regulatory requirements governing document control preferred

High level of proficiency in using a range of Microsoft Office software

ERP knowledge preferably SAP functional skills are a requirement to be successful in this role

Job Experience

Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus

Competencies

Resilience

Quality

Leadership

Backup and recovery L2

Records Management L2

Certified Records Manager (CRM) L2

Document & Record Control L2

Agility

Data Security L2

Education

Bachelor's Degree in Business Administration or any related field