Operations Project Coordinator

The Operations Project Coordinator leads and coordinates key projects to improve processes and enhance service delivery across departments. The role involves supporting current operations by analyzing workflows to identify improvement opportunities and contributing to the implementation of new initiatives, systems and tools.

Key Responsibilities

Faculty Operations support

• Manage faculty operations with a focus on overseeing the yearly workload or Plan de Charge (PDC) and ensure alignment with institutional workload planning.
• Provide regular updates to faculty members on their PDC status, resolve discrepancies and ensure compliance with established PDC guidelines.
• Maintain accurate and organized documentation related to the PDC for easy reference and audit readiness.
• Validate the PDC against entries in Sharepad (course and payment management system) at year‑end to ensure consistency and data integrity.
• Act as liaison with the Faculty Support teams and Doha‑based faculty to support with Academ requirements (faculty workload management system).
• Manage the procurement onboarding process for external faculty contracts and monitor their progression through completion.
• Ensure the effective communication of faculty pay grids to appropriate internal stakeholders and follow up on faculty payment issues when necessary.
• Act as primary contact for faculty policy updates in alignment with the Main Campus and establish processes to ensure faculty policies are well‑defined, understood and followed efficiently by all relevant stakeholders.
• Manage faculty data reporting and develop processes to anticipate future stakeholder requests.

Strategic Initiatives Coordination

Qualifications

Additional Information

Disclaimer

This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. The responsibilities, tasks and duties of the jobholder might differ from those outlined in this job description and other duties as assigned may be part of the job.

Employment Eligibility

Eligible candidates must have current resident status in Qatar. International applications will not be considered for this role.

Required Documents

Getting your personal documents attested is a lengthy process. We encourage you to get your documents attested early in the recruitment process to reduce administrative delays upon hire.

Remote Work

No

Employment Type

Fulltime

Key Skills

Microsoft Office, Microsoft Outlook, Microsoft Word, Visio, Microsoft PowerPoint, Microsoft Excel, Project Management, SharePoint, Project Management Software, Microsoft Project, Administrative Experience, Project Coordination

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