Document Controller & Secretary - Power Projects

Description

Apt Resources is seeking a Document Controller & Secretary for our client a leading Energy sector company in Doha Qatar. This pivotal role involves managing the flow of project documentation supporting key project stakeholders and ensuring organized administrative operations in a fastpaced environment.

KEY ACCOUNTABILITIES :

Document Control

• Manage the document control process including the creation revision approval distribution and archiving of documents.
• Track transmittals from external parties record the references of the transmittals and keep a copy of the documents transmitted.
• Transmit transmittals to external parties record the references of the transmittals and keep a copy of the documents transmitted.
• Review and distribute documents received from external parties to the appropriate team members in the organization track progress and followup with the relevant individual to ensure a timely response within the set deadline.
• In a timely manner review and distribute documents to external parties prepare letter of correspondence and keep a record of the transmitted letters.
• Review and consolidate feedback from multiple team members while ensuring consistency absence of errors / duplication in the consolidated feedback.
• Track progress and pending actions and report the status to the Line Manager.
• Develop recordkeeping processes and continuously review and update the processes to enhance the efficiency and accuracy of document control systems.

Secretary

Requirements

Minimum Qualifications :

Minimum Experience :

Job Specific Skills (Generic / Technical) :

Benefits

Salary : QAR 12500 plus all other benefits

Key Skills

Information Management, Adobe Acrobat, Continuous Improvement, Records Management, Assembly Experience, User Acceptance Testing, Project Engineering, Sharepoint, Filing, Document Management Systems, Mentoring, Document Management

Employment Type : Contract

Experience : years

Vacancy : 1

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