Executive Assistant to COO

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the Chief Operating Officer COO The ideal candidate will possess strong communication skills a professional demeanor and the ability to manage multiple priorities in a fastpaced environment This position requires a detailoriented individual who can attend board meetings manage complex travel arrangements prepare emails and reports and provide general administrative assistance to the COO Key Responsibilities Board Meeting Support Attend board meetings taking accurate and detailed meeting minutes Coordinate logistics for board meetings including scheduling venue arrangements and document preparation Ensure all necessary materials and presentations are prepared and distributed ahead of meetings Email and Communication Management Manage the COO s inbox prioritize and flag emails for timely attention and draft responses as needed Handle sensitive and confidential information with discretion and professionalism Prepare and send routine correspondence including emails letters and reports on behalf of the COO Travel and Schedule Management Arrange complex travel itineraries including flights hotel accommodations and transportation ensuring costeffectiveness and adherence to COO s preferences Manage the COO s calendar scheduling meetings appointments and conferences while avoiding conflicts Provide detailed itineraries for business trips and ensure all logistics are confirmed Administrative Support Handle phone calls messages and visitor inquiries providing timely responses or redirecting as needed Assist in preparing presentations reports and other documents for meetings and internal purposes Maintain an organized filing system for both physical and digital documents Support COO with any additional administrative tasks or special projects as needed Relationship Management Act as the liaison between the COO and other executives employees clients and external stakeholders Ensure smooth communication and timely followup for various internal and external requests