Talent.com
Document Controller & Executive Secretary
Document Controller & Executive SecretaryKin-Tec Global Recruitment • Qatar
Document Controller & Executive Secretary

Document Controller & Executive Secretary

Kin-Tec Global Recruitment • Qatar
10 منذ أيام
الوصف الوظيفي

Job Title : Document Controller & Executive Secretary

Location : Qatar

Employment Type : Permanent / Full-Time

Job Purpose

The Document Controller & Executive Secretary is responsible for maintaining an efficient document control system and providing comprehensive administrative and secretarial support. This includes managing correspondence, meeting schedules, travel arrangements, record keeping, and invoice processing to ensure smooth operations and timely reporting.

Key Responsibilities

Document Control

  • Manage the full document control lifecycle, including creation, revision, approval, distribution, and archiving.
  • Track and manage transmittals from and to external parties, maintaining accurate records.
  • Review, consolidate, and distribute feedback from multiple team members, ensuring consistency and accuracy.
  • Monitor progress on pending actions and report status updates to the Line Manager.
  • Develop and improve record-keeping processes to enhance efficiency and accuracy.

Executive Secretarial Support

  • Provide administrative support, including managing calendars, scheduling meetings, and handling correspondence.
  • Prepare, edit, and manage reports, presentations, and official documents.
  • Organise entry passes and authorisations for visitors.
  • Arrange travel, including flights, visas, and accommodation.
  • Prepare agendas, coordinate meetings, and document minutes accurately.
  • Maintain a secure and organised filing and archiving system for all project documents.
  • Track and process invoices in a timely manner.

    • Policies, Systems, and Processes

  • Follow departmental policies, procedures, and standard operating protocols to ensure consistent and controlled operations.
  • Contribute to continuous improvement initiatives for processes and systems, promoting efficiency, cost savings, and alignment with global standards.

    • Reporting

  • Assist in preparing timely and accurate statements and reports to meet departmental and organisational requirements.

    • Qualifications and Experience

  • Bachelor's degree in Business Administration or a related discipline.
  • Minimum 8 years of relevant experience, including at least 3 years in a role with increasing managerial responsibilities.
  • Proven operational and administrative skills, including document management and secretarial support.
  • Strong analytical, problem-solving, and organisational abilities.
  • Knowledge of the power, energy, or water sectors is advantageous.
  • Fluent in English; Arabic is a plus.
  • Strong interpersonal, communication, and presentation skills.
  • Familiarity with the business and cultural environment of Qatar and the GCC.

    • Working Relationships

  • Internal : Project Manager, Deputy Project Manager, Project Engineers.
  • External : Suppliers, contractors, service providers, clients, representatives, and government authorities.

    • Decision-Making Authority

  • Operates under guidance from the Line Manager. Key decisions impacting project deliverables are escalated for approval.
  • Contributes to business and operational strategy execution by providing timely information and insights.

    • #J-18808-Ljbffr

    إنشاء تنبيه وظيفي لهذا البحث

    Document Controller • Qatar

    الوظائف ذات الصلة
    Principal Document Controller

    Principal Document Controller

    Wood PLC • Doha, Qatar
    JOB DESCRIPTION Remarkable people, trusted by clients to design and advance the world.Wood are actively hiring for Principal Document Controller role to support future growth in our expanding busin...أظهر المزيد
    آخر تحديث: 2 منذ أيام • عَرْضٌ مُرَوَّجٌ له
    Document Controller

    Document Controller

    Madre Integrated Engineering • Qatar
    Establish and maintain document control systems for technical drawings, specifications, procedures, and reports.Receive, log, track, and distribute incoming and outgoing documents in accordance wit...أظهر المزيد
    آخر تحديث: 12 منذ أيام • عَرْضٌ مُرَوَّجٌ له
    Document Controller

    Document Controller

    Premium Solutions Consultancy • Doha, Doha, QA
    Quick Apply
    We are looking for a Document Controller to prepare, manage and file documents for our projects.Document Controller responsibilities include typing contracts, archiving files and ensuring all team ...أظهر المزيد
    آخر تحديث: منذ أكثر من 30 يومًا
    Document Controller - EDMS & Records Management

    Document Controller - EDMS & Records Management

    esrhealthcare • Qatar
    A healthcare organization in Qatar is seeking a Document Controller to manage document flow, ensuring compliance with company standards and effective use of Electronic Document Management Systems.T...أظهر المزيد
    آخر تحديث: منذ يوم واحد • عَرْضٌ مُرَوَّجٌ له
    Site Project Documentation Lead – Solar EPC

    Site Project Documentation Lead – Solar EPC

    Kintec Recruitment Limited • Az¸ Z¸a‘ayin, Qatar
    A recruitment firm is seeking a Deputy Manager & Document Controller for a solar PV energy project in Qatar.This full-time role requires overseeing project documentation and supporting the Site Man...أظهر المزيد
    آخر تحديث: 4 منذ أيام • عَرْضٌ مُرَوَّجٌ له
    Strategic Government Reporting Lead & Insights

    Strategic Government Reporting Lead & Insights

    Strategic Aerospace Services WLL • Doha, Ad-Dawhah, Qatar
    A leading aerospace consultancy in Qatar is seeking a seasoned professional to lead the development of reporting frameworks supporting strategic decision-making. The ideal candidate will have over 1...أظهر المزيد
    آخر تحديث: 2 منذ أيام • عَرْضٌ مُرَوَّجٌ له
    Deputy Manager & Document Controller

    Deputy Manager & Document Controller

    Kintec Recruitment Limited • Al-Daayen, Qatar
    Deputy Manager & Document Controller – Solar PV / Energy Projects.The Deputy Manager & Document Controller will support the Site Manager in administrative and coordination tasks while managing proj...أظهر المزيد
    آخر تحديث: 4 منذ أيام • عَرْضٌ مُرَوَّجٌ له
    Senior Budget & Cost Controller – Oil & Gas Leader

    Senior Budget & Cost Controller – Oil & Gas Leader

    Qatar Energy • Doha, Ad-Dawhah, Qatar
    A leading energy company in Qatar is seeking a professional to lead and supervise daily operations within the Supply Chain Department. Key responsibilities include managing budgeting functions, proc...أظهر المزيد
    آخر تحديث: 4 منذ أيام • عَرْضٌ مُرَوَّجٌ له
    Senior Document Controller (Roads O&M)

    Senior Document Controller (Roads O&M)

    Egis Group • Doha, Ad-Dawhah, Qatar
    Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm.We create and operate intelligent infrastructure and buildings that both respond ...أظهر المزيد
    آخر تحديث: 2 منذ أيام • عَرْضٌ مُرَوَّجٌ له
    Shipyard Document Control Specialist

    Shipyard Document Control Specialist

    Madre Integrated Engineering • Doha, Qatar
    A leading engineering firm in Qatar is seeking a Document Control Specialist.This role involves establishing document control systems, maintaining compliance with ISO standards, and coordinating wi...أظهر المزيد
    آخر تحديث: 4 منذ أيام • عَرْضٌ مُرَوَّجٌ له
    Senior Reporting Specialist

    Senior Reporting Specialist

    Strategic Aerospace Services WLL • Doha, Ad-Dawhah, Qatar
    Responsible for leading the development and execution of comprehensive reporting frameworks that support strategic decision‑making and performance monitoring in the ministry.The role promotes evide...أظهر المزيد
    آخر تحديث: 2 منذ أيام • عَرْضٌ مُرَوَّجٌ له
    JV Financial Controller : Start-Up & Governance

    JV Financial Controller : Start-Up & Governance

    Egis Group • Doha, Ad-Dawhah, Qatar
    A leading global engineering consultancy is seeking an experienced Financial Controller to manage financial governance for a major joint venture in Doha. The role requires at least 6 years of releva...أظهر المزيد
    آخر تحديث: 4 منذ أيام • عَرْضٌ مُرَوَّجٌ له
    Senior Document Controller - Roads O&M (Doha)

    Senior Document Controller - Roads O&M (Doha)

    Egis Group • Doha, Qatar
    A leading global engineering firm in Doha is seeking a highly organized Senior Document Controller to manage project documentation for roads operations and maintenance. The role requires a bachelor'...أظهر المزيد
    آخر تحديث: 2 منذ أيام • عَرْضٌ مُرَوَّجٌ له
    Senior Document Controller – EDMS & Records Lead

    Senior Document Controller – EDMS & Records Lead

    EHIF • Doha, Qatar
    A global engineering leader is seeking a Principal Document Controller in Doha, Qatar.This long-term role involves managing project documentation and ensuring compliance with quality standards.Idea...أظهر المزيد
    آخر تحديث: 4 منذ أيام • عَرْضٌ مُرَوَّجٌ له
    SR. BUDGET & COST CONTROLLER

    SR. BUDGET & COST CONTROLLER

    Qatar Energy • Doha, Ad-Dawhah, Qatar
    Lead and supervise daily operations effectively delivering the Supply Chain Department's budgeting functions and its processes, control and administer processing of invoices of material suppliers, ...أظهر المزيد
    آخر تحديث: 4 منذ أيام • عَرْضٌ مُرَوَّجٌ له
    Principal Document Controller

    Principal Document Controller

    EHIF • Doha, Qatar
    Remarkable people, trusted by clients to design and advance the world.Wood is actively hiring for Principal Document Controller role to support future growth in our expanding business.This is a lon...أظهر المزيد
    آخر تحديث: منذ أكثر من 30 يومًا • عَرْضٌ مُرَوَّجٌ له
    Senior Document Controller, EDMS & Records Lead

    Senior Document Controller, EDMS & Records Lead

    $high pay$ ESR msel • Qatar
    A leading firm in Qatar is seeking a Document Controller to manage documentation flow and ensure compliance with company standards. The ideal candidate will have at least 6 years of experience in do...أظهر المزيد
    آخر تحديث: 4 منذ أيام • عَرْضٌ مُرَوَّجٌ له
    Document Controller Doha Qatar

    Document Controller Doha Qatar

    $high pay$ ESR msel • Qatar
    The Document Controller is responsible for managing and controlling the flow of documents in and out of the project ensuring all documentation is properly categorized, stored and accessible to auth...أظهر المزيد
    آخر تحديث: 4 منذ أيام • عَرْضٌ مُرَوَّجٌ له