Commercial Manager

Overview The Commercial Manager plays a critical role in overseeing procurement processes, budgeting, cost management, and invoicing functions to ensure operational efficiency, financial compliance, and value creation. The role ensures that all commercial activities align with organizational policies, financial controls, and strategic objectives.

Responsibilities Procurement & Vendor Management

Manage end-to-end procurement processes, including tendering, supplier selection, contract negotiation, and purchase order management.

Ensure compliance with the approved Procurement Policy and contribute to its periodic updates.

Coordinate with department heads to forecast procurement needs and plan sourcing strategies accordingly.

Maintain an approved vendor list with periodic evaluation of vendor performance in terms of quality, cost, and delivery timelines.

Support digital procurement platforms such as Yardi Procure-to-Pay or equivalent systems.

Budgeting & Cost Control

Assist in the preparation, consolidation, and review of departmental budgets.

Monitor actual expenditures against budgeted figures and prepare variance analysis reports.

Track project-based costs and support cost-saving initiatives across departments.

Provide cost estimates and financial insights for procurement and operational planning.

Invoicing & Financial Operations

Supervise the preparation, verification, and timely issuance of purchase orders, GRNs (Goods Receipt Notes), and supplier invoices.

Oversee invoice entry and early-stage approvals in the financial system to ensure accuracy and timeliness.

Coordinate with the finance department for the timely processing of payments and reconciliation of vendor accounts.

Maintain records of invoices, contracts, and supporting documentation for internal audits and reporting.

Reporting & Analysis

Generate monthly commercial reports including procurement status, budget utilization, and vendor performance.

Develop dashboards and reporting tools to track KPIs related to procurement efficiency, cost savings, and invoice turnaround times.

Identify and flag any irregularities, overspending, or non-compliance in commercial transactions.

Compliance & Risk Management

Ensure compliance with company policies, procurement guidelines, and applicable regulatory requirements.

Work closely with internal audit and finance teams to address audit findings and improve control measures.

Identify and mitigate risks related to suppliers, pricing, and contract performance.

Qualifications & Experience

Bachelor’s degree in Business Administration, Finance, Supply Chain Management, or a related field.

Minimum 5–7 years of experience in a commercial, procurement, or finance role; real estate or retail sector experience preferred.

Experience with ERP systems such as Yardi, Oracle, or SAP is highly desirable.

Key Skills

Strong knowledge of procurement practices, financial systems, and budget management.

Analytical mindset with excellent Excel and financial modeling skills.

Attention to detail and high level of accuracy in managing invoices and budget reports.

Effective communication and stakeholder management abilities.

Ability to work cross-functionally in a fast-paced environment.

Commitment to ethical sourcing and financial integrity.

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